Litigation Legal Assistant

Job summary

The Litigation Legal Assistant will prepare and format legal documents, manage court filings, and maintain lawyer calendars and deadlines. They will also provide administrative support, including file management, billing, and serving as a primary point of contact for clients and opposing counsel.

Job details

About The Firm Our client is a well-established mid-size law firm in Vaughan with a strong reputation and an expanding litigation practice. The firm is known for its collaborative culture, supportive leadership, and commitment to excellence. Position Overview The firm is seeking a Litigation Legal Assistant to join their dynamic team. This role provides essential legal support to the litigation group. The ideal candidate will bring strong organizational skills, proficiency with Ontario court filings and procedures, and a proactive, professional approach to file management and client service. Key Responsibilities Document Preparation & Formatting: Draft, format, and proofread legal documents, including pleadings, motion records, affidavits, and correspondence from precedents or dictation. Court Filings & Service: Serve and file legal materials via Ontario court portals (e.g., Justice Services Online/Civil Submissions, CaseLines) in compliance with the Rules of Civil Procedure. Calendar & Deadline Management: Maintain lawyers' calendars, track statutory deadlines, schedule examinations for discovery, mediations, and court dates. File & Administrative Support: Open and close client files, organize electronic/physical records, process lawyer dockets, and prepare client billing packages. Communication: Serve as a primary point of contact for clients, process servers, court clerks, and opposing counsel, taking detailed messages and managing inquiries. Team Collaboration: Work collaboratively with lawyers, law clerks, and other assistants to maintain efficient office workflow and support team needs. Core Competencies Strong Attention to Detail: Absolute precision in formatting court documents, proofreading, and managing critical limitation dates. Efficiency Under Pressure: Ability to prioritize tasks and meet tight court deadlines while handling multiple file demands. Exceptional Communication: Clear, professional, and courteous written and verbal communication skills. Teamwork & Initiative: Works collaboratively within the group, offering proactive assistance to ensure seamless file progression. Qualifications Minimum of 2+ years of experience as a Litigation Legal Assistant Solid understanding of the Ontario Rules of Civil Procedure and court filing processes (including E-filing and CaseLines) Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and practice software (e.g., ACL, PC Law, or similar) Why This Opportunity Join a reputable mid-size firm with a collaborative and supportive work culture Work within a collegial environment that values teamwork and professionalism Exposure to a diverse mix of litigation files alongside skilled counsel

What you’ll do

The Litigation Legal Assistant will prepare and format legal documents, manage court filings, and maintain lawyer calendars and deadlines. They will also provide administrative support, including file management, billing, and serving as a primary point of contact for clients and opposing counsel.

Requirements

Candidates must have at least 2 years of experience as a Litigation Legal Assistant and a solid understanding of the Ontario Rules of Civil Procedure. Proficiency in Microsoft Office and legal practice software such as ACL or PC Law is required.

Benefits

• Collaborative work culture • Supportive leadership • Professional development

Listed skills

• Customer service · Preferred
• document preparation · Preferred
• Communication · Preferred
• Billing · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document preparation
• Court filings
• Rules of civil procedure
• Calendar management
• Deadline management
• File management
• Client service
• Microsoft office suite
• Acl
• Pc law
• Proofreading
• Legal correspondence
• CaseLines
• Justice services online
• Billing
• Communication

Job areas

• Legal
• Administrative