Maintenance Planning & Documentation Assistant

Job summary

Administer periodic and preventative maintenance schedules for plant machinery and manage the associated resources and activities. Responsibilities include managing CMMS software, procurement of parts, and coordinating with external facility service providers.

Job details

71 Maybrook Drive, Toronto, ON, M1V 4B6 | Full-Time, Permanent | 3+ years of experience | About Us In Trench Canada, we deliver state-of-the-art, safe, and reliable instrument transformers, coils, and bushings for seamless energy transmission. With a legacy of customized engineering and innovation, we enable society to harness the power of electricity with reliability and performance. We are driven by a commitment to advancing the energy sector through innovative technology and sustainable practices. Our culture emphasizes continuous improvement, attention to detail, and adaptability, while fostering an inclusive and respectful environment where diverse perspectives are valued and everyone has the opportunity to contribute and succeed. Our Values Trust Responsibility Excellence Navigating Change Candor Humility Overview We are seeking a documentation assistant to administer the periodic and preventative maintenance schedules of all machineries in the plant assigned, and plans the respective activities and resources needed. Your Tasks: Performs specialized administration tasks to support Maintenance Management. Prepares routine reports, correspondence, and/or statistics. Maintains records and filing systems; types and/or enters data into computer systems, including word processing, spreadsheet, presentation, database, or specialized software packages. Performs the administration of programs, projects, and/or processes specific to the organizational unit served. Manage maintenance inventory parts and procurement of parts as needed. Manage CMMS software and assign PMs, tasks, and services to maintenance technicians. Coordinate facility and maintenance services with incoming providers. Execute small maintenance and facilities project and assist project owners. Track, maintain and update list of contractors and suppliers. Track, maintain and update departmental spending and record keeping of invoicing. Track, maintain, communicate and update departmental schedules Requirements: Education in a related field. Experience in CMMS, purchasing, outlook and other relevant software that assist with task coordination. Relevant CMMS certifications – MVPPlant Software certification is an asset Performs "trouble shooting", by applying background understanding of processes or incidents to analyze and resolve operational problems with given procedures, in a well-known environment. Evaluating and selecting appropriate set of measures, and about applying the right set of tools and processes, issue handling may exceed day-to-day horizon quite regularly, and embraces planning and acting for up to few weeks ahead. Theoretical understanding and broader practical skills in the related field of work and needs to apply practical methods, concepts and techniques, work procedures and processes. Understanding of regulatory requirements for preventative maintenance of critical parts. We offer: In accordance with the Pay Transparency Act, we are committed to providing clear and accessible information about compensation for this role. The expected compensation range for this position is $65,000 - $75,000 / Annually. Actual compensation within this range will be determined based on several job-related factors, including relevant education, depth and breadth of experience, professional certifications or license, specialized skills aligned with the role, and internal equity considerations. This role offers a comprehensive total rewards package, including paid vacation, group health benefits, pension plan, bonus, and additional employee programs. The opportunity to gain practical experience in the field of optical current measurement technology and sustainable energy transmission in an innovative company. You will work in a motivated team on forward-looking projects and gain insights into the latest technologies. Support from experienced professionals in handling the latest measurement technology. Our Commitment to Inclusion and Accessibility Trench is an equal opportunity employer and is committed to building a diverse and inclusive workforce. We welcome applications from all qualified individuals and provide accommodations for applicants with disabilities throughout the recruitment and selection process. If you require accommodation or support at any stage of the application or interview process, please contact us and we will work with you to meet your needs. Use of Artificial Intelligence in Recruitment Trench uses artificial intelligence and automated tools as part of its recruitment and screening processes to support efficient and fair candidate evaluation. Interested in Joining Us? If this opportunity aligns with your career goals, we encourage you to apply by clicking the “Apply Now” button and submitting your application.

What you’ll do

Administer periodic and preventative maintenance schedules for plant machinery and manage the associated resources and activities. Responsibilities include managing CMMS software, procurement of parts, and coordinating with external facility service providers.

Requirements

Requires education in a related field and 3+ years of experience with CMMS, purchasing, and task coordination software. Candidates should possess a theoretical and practical understanding of preventative maintenance and regulatory requirements.

Benefits

• Paid vacation • Group health benefits • Pension plan • Bonus • Additional employee programs

Listed skills

• Project Coordination · Preferred
• Documentation · Preferred
• Reporting · Preferred
• Troubleshooting · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• CMMS
• Maintenance Planning
• Procurement
• Inventory Management
• Documentation
• Project Coordination
• Data Entry
• Troubleshooting
• Reporting
• Vendor Management
• Scheduling
• Budget Tracking

Job areas

• Administrative
• Manufacturing
• Energy
• Engineering
• Trades