Office Coordinator

Translational Research in Oncology (TRIO) is a global academic clinical research organization dedicated to advancing translational cancer research in the clinical trial setting. Our passionate team is committed to providing cancer treatments of the future to the world of today. TRIO is looking for an Office Coordinator to join our Administration team. Reporting to the Executive Assistant, this position will be office based in Edmonton, Canada. This position is currently vacant and open for applications. Join us to play an important role in our organization, ensuring smooth operations and contributing to a collaborative and supportive work environment where your skills will be valued. Responsibilities * Perform various clerical tasks, stock office supplies and place orders when necessary * Complete monthly expense reports for designated personnel * Handle all incoming and outgoing mail, faxes, and packages * Ship packages internationally, while managing customs, regulations, and logistical challenges. * Support the Executive Assistant with reservations, conference planning, company events, and any other tasks on an as needed basis * Follow and carry out company office policies and procedures, ensuring compliance with regulations and maintaining up-to-date standards * Coordinate office space maintenance as required * Ensure all office equipment is functioning, and maintenance is performed * Maintain user accounts for various applications and programs * Collaborate with the other offices, as required * Coordinate internal meetings, including space, setup, catering, and audio visual needs * Liaise with building security and manage any safety related office protocols * Post company communication and management updates regularly * Support the Finance department with clerical duties * Assist any employees or visitors in the office as needed Qualifications * High school diploma or equivalent required * Post Secondary in office administration, management or related field would be an asset * 2+ years working in office admin, reception, or hospitality industry * Proficient in Microsoft Office * Experience using standard office equipment * Strong organizational and communication skills * Experience in international shipping would be an asset What TRIO Can Offer You * Annual compensation review * 3 weeks of vacation plus paid December Holiday Closure * 10 days paid personal/sick time * 1 paid volunteer day per year * A comprehensive benefits plan with Health, Dental, Vision, and Life Insurance premiums paid by TRIO * Up to 5% RRSP Matching Program * Voluntary TFSA Program available * Flexible working hours to promote work-life balance * Maternity Leave Top-Up Program * Employee Family Assistance Program to support you and your family during difficult times * Employee Recognition Program to celebrate long-term employees * Employee Referral Bonus Program Pay Range $45,000.00 - $56,500.00 CAD Salary to be influenced (or determined) by the education, experience, location, knowledge, skills, abilities of the applicant, internal equity, and alignment with market data. [https://assets.jazz.co/customers/customer_20191115220729_58PHFUIXCSJP484O/layout/20260325153358-Alberta's%20Top%20Employers%20Logo.jpg] [https://assets.jazz.co/customers/customer_20191115220729_58PHFUIXCSJP484O/layout/20260413164410-Canada's%20Top%20S&M%20Employers%20Logo.jpg] Prior to applying please review TRIO's Applicant Information Notice [\"https://drive.google.com/file/d/1FSG55-P4-cRjLDryUzeq_Bi4800s6VqN/view?usp=drive_link\"] To support efficiency, TRIO may use limited AI tools during the candidate review process. All hiring decisions are made by people, not AI. To ensure fairness and an accurate understanding of your skills, we ask that candidates refrain from using AI tools or AI‑generated responses during interviews or assessments. We want the opportunity to get to know you and your experience. Teamwork · Passion · Integrity · Innovation

The Office Coordinator is responsible for managing daily clerical tasks, office supplies, and international shipping logistics. They also support the Executive Assistant with event planning, meeting coordination, and maintaining office equipment and security protocols.

Candidates must have a high school diploma or equivalent and at least 2 years of experience in office administration, reception, or the hospitality industry. Proficiency in Microsoft Office and strong organizational and communication skills are required.

• Annual compensation review • 3 weeks of vacation • Paid December holiday closure • 10 days paid personal/sick time • 1 paid volunteer day per year • Health insurance • Dental insurance • Vision insurance • Life insurance • RRSP matching program • Voluntary TFSA program • Flexible working hours • Maternity leave top-up program • Employee family assistance program • Employee recognition program • Employee referral bonus program

• LogisticsPreferred
• Microsoft OfficePreferred

Identified from the job description. Confirm important requirements above.

• Office administration
• Clerical tasks
• Expense reporting
• International shipping
• Customs regulations
• Conference planning
• Event coordination
• Office equipment maintenance
• User account management
• Meeting coordination
• Security protocols
• Microsoft Office
• Organizational skills
• Communication skills
• Logistics
• Office Supply Management
• Office Equipment
• Customs Regulations
• Office Administration
• Expense Reports
• Research
• Artificial Intelligence
• Management
• Cancer Treatments
• Clerical Works
• Clinical Research
• Clinical Trials
• Communication
• Finance
• Equities
• Innovation
• Market Data
• Oncology
• Operations
• Conference Planning
• Translational Research
• Reservations
• Teamwork
• User Accounts

• Administrative
• Healthcare
• Science & Research
• Logistics
• Office Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

2+ years

Apply by

Nov 15, 2026

Posting language

English

Working hours

40 hours per week