Executive Assistant

Job summary

The Executive Assistant will plan and implement administrative activities for senior management while managing calendars and meeting deliverables. They will also assist in streamlining workflows and supporting the migration to new technologies to improve process efficiency.

Job details

At TruStage, we’re on a mission to make a brighter financial future accessible to everyone. We put people first, and work hand in hand with employees and customers to create a diverse and inclusive environment. Passionate about building insurance and financial services solutions, we push the boundaries of what’s possible. We need you to help us shape what’s next. You’ll be encouraged to share your experiences, ideas and skills to help others take control of their financial future. Join a team that has received numerous awards for being a top place to work: TruStage awards and recognition Job Purpose: This position, under direct supervision, plan, organize and implement administrative activities for multiple assigned members of senior management. Act in a confidential capacity regarding employee relations, labor relations, compensation, staffing and various other corporate activities. Remain flexible to change in working with projects/assignments/tasks and align priorities as needs arise, in conjunction with senior management’s priorities. Job Responsibilities: Assist in management of senior management calendars and activities to allow senior manager(s) to achieve corporate/divisional objectives. Provide assistance in development of agendas, presentation materials, meeting deliverables and meeting follow up items. Under direction of senior management, assist in response of internal/external inquiries. Participate and assist in activities, internal or external, to complete assigned projects in cooperation with senior management. Participate in streamlining and adding efficiency to administrative workflow processes. Assist in supporting the migration to new technologies to allow for new process improvements and efficiencies. Composes routine correspondence, correct grammar, punctuation and spelling. Maintain and update office supplies, compile data for routine reports, answer telephone calls, and coordinate travel arrangements as required. Job Requirements: High School diploma or equivalent. 1+ years of administrative work experience to include competencies in the following areas: Plan, organize and assist in multiple projects/assignments. Word processing, spreadsheet, graphic software and Internet/Intranet applications. Provide internal/external customer services. o Identify and create solutions for electronic & hardcopy organizational systems to include electronic databases, tracking systems. All the above position accountabilities require the ability to use analytical thinking and problem-solving skills on own initiative. Keyboarding skills 50 WPM Bilingual English/French Ability to communicate via verbal and written communication clearly and effectively. Broad knowledge of Microsoft Office Suite such as Word, PowerPoint and Excel If you’re ready to help make a difference, apply today. A resume is required to apply. TruStage may process applicant information using an Artificial Intelligence (AI) tool. This tool automatically generates a screening score based on how well applicant information matches the requirements and qualifications for the position. TruStage recruiters use the screening score as a guide to further evaluate candidates; the score is one component of an application review and does not automatically determine whether a candidate moves forward. Candidates may choose to opt out of this process. At TruStage, we believe a sound, inclusive benefits program is of vital importance, along with a flexible workplace that allows for work-life balance, career growth and retirement assistance. In addition to your base pay, your position may be eligible for an annual incentive (bonus) plan. Additional benefits available to eligible employees include medical, dental, vision, employee assistance program, life insurance, disability plans, parental leave, paid time off, 401k, and tuition reimbursement, just to name a few. Beyond pay and benefits, we also recognize that flexibility, including working in a place you prefer, is essential to caring for our employees. We will continue to strive to offer flexibility and invest in technology and other tools that will make hybrid working normal rather than an exception, so that when “life happens,” you can focus on what’s most important. Accommodation request TruStage is a place where everyone can bring their best self and thrive. If you need application or interview process accommodations, please contact the accessibility department.

What you’ll do

The Executive Assistant will plan and implement administrative activities for senior management while managing calendars and meeting deliverables. They will also assist in streamlining workflows and supporting the migration to new technologies to improve process efficiency.

Requirements

Candidates must have a high school diploma or equivalent and at least one year of administrative experience. Proficiency in Microsoft Office, strong communication skills, and bilingualism in English and French are required.

Benefits

• Medical
• Dental
• Vision
• Employee assistance program
• Life insurance
• Disability plans
• Parental leave
• Paid time off
• 401k
• Tuition reimbursement
• Annual incentive bonus plan

Listed skills

• Project Coordination · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Microsoft Office Suite
• Word processing
• Spreadsheets
• Graphic software
• Customer service
• Data entry
• Analytical thinking
• Problem-solving
• Keyboarding
• Bilingual
• Communication
• Project coordination
• Office management
• Office Supply Management
• Employee Relations
• Analytical Thinking
• Workflow Management
• Time Off Management
• Bilingual (French/English)
• Microsoft Excel
• Artificial Intelligence
• Management
• Customer Service
• Cooperation
• Word Processing
• Employee Assistance Programs
• Financial Services
• Grammar
• Problem Solving
• Labor Relations
• Microsoft Office
• Microsoft PowerPoint
• Punctuation and Capitalization
• Travel Arrangements
• Writing
• Process Improvement

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants