Project Coordinator

Job summary

The Project Coordinator provides day-to-day support by managing project timelines, budgets, and artifacts to keep the project ecosystem organized. They facilitate communication between project pods and clients while ensuring all assets and documentation are accessible.

Job details

A BIT ABOUT US TuesdayAfternoon Media (TAM) is a creative design agency with a strong focus on strategic learning design, located in the heart of Leslieville. We are driven by curiosity and we craft with innovation to develop the right solutions to any problem. TAM is seeking a Project Coordinator to provide day-to-day support of project activities. As a project coordinator, you’ll work closely with a producer and a team of Learning Experience Designers, Art Directors and Media Designers to keep the project ecosystem (i.e. the virtual space, artifacts) organized, clear and moving forward. KEY RESPONSIBILITIES Map production and budget strategies to a project plan and timeline. Facilitate the updates of key project artifacts and follow up on action items to ensure accurate information, and enable project activities and decision making. Ensure an organized project work space aligned to agency practices. Monitor and flag budget risks to appropriate project partners. Update and monitor project schedules demonstrating an understanding of project dependences. Manage incoming and outgoing deliveries. Ensure files, assets and documentation are organized and accessible across project pods. Capture meeting notes, action items and follow-ups to keep project pods aligned. Track invoices and expenses. Support project communication needs: scheduling meetings, client correspondence, preparation of status meetings. THE SKILL SET 2-3 years of project coordination experience in a creative agency; experience in a learning design agency is an asset. Experience in managing multiple concurrent projects with competing deadlines and needs. The ability to interpret a production strategy and design a project schedule. Strong, clear, concise communicator via email, Slack and in meetings that bring clarity to the project pod and to the client team and demonstrate service orientation aptitude. Learning agility and adaptability, to adjust project coordination style to the needs of the project and client. Proficiency with using project management / business management tools such as Bonsai, Asana, ClickUp. This is a hybrid role designed with flexibility in mind. We encourage our team to work where they do their best thinking and creating - whether that’s at home or in our pet-friendly Leslieville studio. At the same time, we value collaboration and connection, so there will be days when being in the studio or on-site with clients is required. To make this balance work, employees should live within a commutable distance of our Leslieville studio. At TAM, we also enjoy TAM-paid extended health benefits, an Employee Assistance Program, paid vacation days that increase over your tenure, birthday days off, holiday studio closures and learning allowances for conferences, courses etc. The hiring salary range for this full-time role is CAD $60,000–$80,000 annually depending on experience and qualifications. This role is to support maternity leave coverage and may not be a permanent position. Our organization fosters an inclusive and diverse team. We encourage applications from qualified candidates, regardless of race, gender, sexual orientation, or disability. Please submit your application to careers@tuesdayafternoon.net with Project Coordinator in the subject line. We thank all applicants that apply and appreciate your patience; due to a high volume of responses we will review all applicants, however only candidates selected for an interview will be contacted. We do not utilize any AI tools in our recruitment or hiring process. We thank all applicants for their interest; should we wish to speak further, we will contact you directly!

What you’ll do

The Project Coordinator provides day-to-day support by managing project timelines, budgets, and artifacts to keep the project ecosystem organized. They facilitate communication between project pods and clients while ensuring all assets and documentation are accessible.

Requirements

Candidates need 2-3 years of project coordination experience within a creative agency and proficiency in tools like Asana, ClickUp, or Bonsai. Strong communication skills and the ability to interpret production strategies into actionable schedules are required.

Benefits

• Extended Health Benefits • Employee Assistance Program • Paid Vacation Days • Birthday Days Off • Holiday Studio Closures • Learning Allowances

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• adaptability · Preferred
• Documentation · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Project Scheduling
• Budget Monitoring
• Client Correspondence
• Resource Organization
• Meeting Facilitation
• Bonsai
• Asana
• ClickUp
• Learning Design
• Production Strategy
• Communication
• Adaptability
• Time Management
• Expense Tracking
• Documentation

Job areas

• Creative & Media
• Management & Leadership
• Art & Design
• Administrative
• Consulting