TULLOCHVerified Job Source

Proposal Administrator

North Bay, ON
On-site
Posted Sep 11, 2026
1 position

$58,000–$78,000 / year

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: High school
Apply by: Dec 9, 2026
Posting language: English
Working hours: 40 hours per week

Job summary

The Proposal Administrator will coordinate proposal meetings, create outlines, and compose various sections while ensuring RFP compliance. They are also responsible for maintaining the proposal database and tracking project wins and losses.

Job details

Come Join Us! “We want to build an organization where everyone loves their job and their leaders care for them.” Over the past 35 years, TULLOCH has built a robust multi-disciplinary consulting engineering firm recognized Canada-wide for its strengths in the diverse service offerings and commitment to excellence. TULLOCH’s innovative use of emerging technologies to improve both the efficiency and quality of work is core to everything TULLOCH. This approach, along with our extreme work ethic, makes us a service provider of choice for many clients. Based in North Bay, ON, the Proposal Administrator will report to the Administration Manager and will have a wide range of duties focusing on proposal coordination and office administration. This is a new position and the wage range is $28.00 - $37.50 hourly. What You’ll Do: As part of the TULLOCH team, you will: Participate in proposal meetings to coordinate the inclusion of information from various disciplines and work groups Create proposal outlines and compose various proposal sections, including executive summaries, project descriptions, qualification summaries, CVs, and all other documents as required Add proposal timelines and key dates into Project Manager calendars Facilitate reviews and contributions from all involved work groups Ensure RFP compliance and complete quality control on final documents Ensure consistent editing and formatting of final documents Assist with managing, monitoring, and maintaining the proposal database, files, and systems Keep accurate records on proposals in progress, including submitted proposals, project wins, and proposal losses Please note that this job description is not meant to be an all-inclusive statement of every duty and responsibility that will ever be required of an employee in the job. What You Should Bring: The ideal candidate will have a post-secondary education in Office Administration or a related program. Additionally, you should have: 2+ years of experience in proposal writing (previous experience working in an engineering consulting firm would be considered an asset) Ability to effectively multitask and handle shifting priorities within a fast-paced, demanding, and deadline-orientated environment Excellent English language communication skills (both written and oral) with keen attention to detail and the ability to proofread and edit material Ability to generate and integrate graphics as required Advanced computer skills, including proficiency in MS Office, Adobe Creative Suite (including InDesign and Photoshop), and Sharepoint Online Strong interpersonal and critical thinking skills Unwavering commitment to health and safety in the workplace Valid Class G driver’s licence Who You Are: You are organized, efficient, and detail-oriented, and can coordinate workflow, assess priorities, and meet deadlines You have proven customer service skills to deal effectively with clients You are always keen to try something new You work hard until the job is done You are trusted with the freedom and responsibility to work independently while contributing to overall team success What We Offer You: TULLOCH has built a passionate workforce with a strong and vibrant culture which has been the key to our success. We offer programs and rewards that one would expect from a highly successful, established, and growing engineering company: Competitive salary, benefits plan, and company pension plan A fantastic culture, team, and energetic work environment Social activities, company sponsored events, and opportunities to give back to our local community Flexible working hours Coaching and mentoring programs Scholarship programs for family members TULLOCH is an equal opportunity employer that is committed to acquiring a skilled and diverse workforce. We encourage applications from candidates of all backgrounds, origins, ages, orientations, genders, creeds, and religions. TULLOCH accommodates people with disabilities throughout the recruitment and selection process. TULLOCH is an excellent place to work and we look forward to meeting with you! If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require.

What you’ll do

Requirements

Candidates must have a post-secondary education in Office Administration and at least 2 years of experience in proposal writing. Proficiency in MS Office and Adobe Creative Suite is required, along with excellent English communication skills.