Project Coordinator

Job summary

The Project Coordinator facilitates communication between clients, consultants, and internal teams while managing project documentation and workflows. They are responsible for preparing meeting agendas, tracking project status, and supporting the delivery of milestones under the guidance of senior professionals.

Job details

Project Coordinator Toronto, Ontario, Canada (Hybrid) Who We Are Turner Fleischer is one of Canada’s most progressive design studios with 250+ committed, creative and driven professionals. We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built. Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design. In addition, we have a Digital Practice Department, who commits to the implementation of BIM, research + development, and the infusion of cutting-edge technology into our projects and practice. Who Are We Looking For As a Project Coordinator, you will coordinate and contribute to the success of projects, working collaboratively within project teams and with external stakeholders to support project delivery under the guidance of experienced professionals. You will facilitate efficient departmental workflows and collaboration, optimizing processes, and supporting project teams in achieving project milestones and deadlines. Embedded in your role is the essential process of acquiring a deeper understanding of the AEC industry, through engagement with the design process and project lifecycle. This posting is for an existing vacancy. What You Will Do: Facilitate communication between clients, general contractors, consultants, and internal project teams. Prepare meeting agendas, minutes, and presentations to ensure effective collaboration with all project stakeholders. Coordinate and initiate the preparation of draft project plans, fee proposals, contract documents, and related documentation to track project status. Administer digital file transfers and submissions for project deliverables and facilitate printing and delivery when required. Request material samples from suppliers and prepare sample boards with guidance as needed. Consolidate all project documentation to maintain accurate and up-to-date project databases. Proactively rethink workflow processes, standards, and procedures by leveraging your knowledge and experience. What You Will Bring: Bachelor's degree or diploma in Business Administration or a related field. 2+ years of experience as a Project Coordinator, regardless of background. A high degree of curiosity, enthusiasm, and confidence, enabling effective collaboration, communication, and driving change. Demonstrated ability to learn quickly and make decisions in a fast-paced environment. A passion for technology and an eagerness to leverage tech skills for continued growth. Advanced proficiency in MS Suite of products (Word, Excel, PowerPoint, Outlook). Willingness to work in a hybrid role, with 2 days in the Studio. Autodesk 360 / ACC experiences are an asset. Procore experiences are an asset. What We Will Provide: The hiring range for this position is $65,000 to $75,000 annually. This range falls within a broader salary band established for the role. Final compensation will be determined based on the successful candidate’s experience, skills, qualifications, and internal equity. In addition to base salary, we offer the following benefits: Minimum 3 Weeks Vacation Paid. 10 Personal Days Paid. RRSP Matching. 8 Weeks Work From Abroad Per Year. 100% Benefit Premiums Paid. Employee Assistance Program. Professional Association Dues Paid. Hybrid Work. State-Of-The-Art Studio Gym. Annual Home Office Allowance. Transparent Salary Bands. Why Work With Us Our culture of learning creates meaningful opportunities for professional growth and development. Together, we give back through social impact initiatives and by designing thoughtful spaces that strengthen the communities we serve. How We Hire Our hiring approach is designed to welcome people who align with our culture and ways of working. We look for individuals who are thoughtful, curious, and collaborative, and who bring diverse experiences and perspectives to our studio. The process typically includes an application review followed by interviews and conversations that help us understand your experience, interests, and how you may thrive within our team. We aim for an experience that is clear, respectful, and reflective of how we work together. We are committed to providing an accessible and inclusive recruitment experience. If you require accommodation at any stage of the process, please contact accessibility@turnerfleischer.com. This inbox is dedicated to accommodation requests only; applications are submitted through our career's portal. We may use AI-assisted tools to support the review of applications. These tools help our team manage applications efficiently but do not make decisions. All hiring decisions are made by people.

What you’ll do

The Project Coordinator facilitates communication between clients, consultants, and internal teams while managing project documentation and workflows. They are responsible for preparing meeting agendas, tracking project status, and supporting the delivery of milestones under the guidance of senior professionals.

Requirements

Candidates must hold a bachelor's degree or diploma in Business Administration or a related field with at least 2 years of relevant experience. Proficiency in the MS Office Suite and a strong aptitude for technology and collaborative problem-solving are essential.

Benefits

• Minimum 3 weeks vacation paid • 10 personal days paid • RRSP matching • 8 weeks work from abroad per year • 100% benefit premiums paid • Employee assistance program • Professional association dues paid • Hybrid work • State-of-the-art studio gym • Annual home office allowance • Transparent salary bands

Listed skills

• Project Coordination · Preferred
• Communication · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Communication
• Project planning
• Fee proposals
• Contract documentation
• Digital file management
• Workflow optimization
• MS Suite
• Autodesk 360
• ACC
• Procore
• Stakeholder management
• Meeting facilitation
• AEC industry knowledge
• Project Documentation
• Autodesk
• Workflow Management
• Curiosity
• Project Delivery
• Quick Learning
• Microsoft Excel
• Research
• Artificial Intelligence
• Building Information Modeling
• Business Administration
• Interior Design
• Employee Assistance Programs
• Equities
• Graphic Design
• Intravenous Therapy
• Microsoft Outlook
• Milestones (Project Management)
• Microsoft PowerPoint
• Presentations
• Systems Development Life Cycle
• Project Stakeholders
• Enthusiasm

Job areas

• Construction
• Art & Design
• Administrative
• Management & Leadership
• Technology
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists