Client Coordinator- Entry Level Madison, WI

Job summary

Build relationships with clients and caregivers, coordinate and confirm schedules, and maintain accurate records of availability, correspondence, and assignments. Ensure placements meet compliance and contract requirements while collaborating with internal teams to address staffing needs, client satisfaction, and business development support.

Job details

Client Coordinator Location: Madison, WI Hourly Rate: $22.00 per hour + $2,000 Annual Bonus Potential Make a Meaningful Impact Every Day Maxim Healthcare is seeking a proactive and organized Client Coordinator to serve as a vital link between clients, patients, and caregivers. This role is perfect for someone who thrives in a fast-paced environment and enjoys building relationships while ensuring smooth scheduling operations. Why You’ll Love This Role Competitive Pay & Weekly Paychecks: Reliable compensation you can count on. Comprehensive Benefits: Health, dental, vision, and life insurance. Retirement Planning: 401(k) savings plan with company matching. Employee Discounts: Access to hundreds of nationwide vendor discounts. Recognition & Rewards: Be celebrated through our awards and recognition programs. Career Advancement: Opportunities to grow within a supportive organization. Training & Mentorship: Benefit from structured onboarding and ongoing development. Key Responsibilities Build strong relationships with clients and caregivers to understand scheduling needs Coordinate and confirm schedules, ensuring alignment with availability and preferences Maintain accurate records of caregiver availability, correspondence, and assignments Ensure all placements meet compliance and contract requirements Collaborate with internal teams to address staffing needs and client satisfaction Support business development through effective communication and coordination Qualifications High school diploma or equivalent required; some college coursework preferred Minimum 1 year of experience in a collaborative team environment Proficiency in Microsoft Office, internet, and email Highly organized with strong planning and problem-solving skills Excellent verbal and written communication skills Energetic, motivated, and able to thrive in a fast-paced setting Must meet all federal, state, and local requirements This is an office-based position Be the Connector That Keeps Care Flowing If you’re ready to make a difference by supporting caregivers and clients through exceptional coordination, we’d love to hear from you. Apply today and become part of a team that values your dedication and organizational excellence.

What you’ll do

Build relationships with clients and caregivers, coordinate and confirm schedules, and maintain accurate records of availability, correspondence, and assignments. Ensure placements meet compliance and contract requirements while collaborating with internal teams to address staffing needs, client satisfaction, and business development support.

Requirements

A high school diploma or equivalent is required, with some college coursework preferred, along with at least one year of experience in a collaborative team environment. Candidates should be proficient with Microsoft Office, the internet, and email, and have strong organizational, planning, problem-solving, and communication skills; all applicable federal, state, and local requirements must be met.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) With Company Matching
• Employee Discounts
• Recognition Programs
• Career Advancement Opportunities
• Training And Mentorship
• Weekly Paychecks
• Annual Bonus Potential

Listed skills

• Customer service · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Planning · Preferred
• Microsoft Office · Preferred
• Team Collaboration · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scheduling Coordination
• Relationship Building
• Organization
• Planning
• Problem-Solving
• Verbal Communication
• Written Communication
• Microsoft Office
• Internet Proficiency
• Email Proficiency
• Recordkeeping
• Compliance Coordination
• Team Collaboration
• Client Service
• Caregiver Coordination
• Business Development Support

Job areas

• Healthcare
• Customer Service & Support
• Administrative
• Sales

More jobs from TWU-Center for Women Entrepreneurs