Facilities & Property Management Specialist

Job summary

The specialist will oversee centralized facilities, building maintenance, and property-support activities across the UFA network. They are responsible for coordinating vendor relationships, managing lease and utility administration, and ensuring operational compliance across multiple sites.

Job details

Department: Facilities ManagementEmployment Type: Full-TimeRequisition ID: 2030Date Posted: September 14, 2026Closing Date: September 28, 2026 or until filled Position Summary: Reporting to the Sr. Manager, Engineering & Maintenance, the Facilities & Central Maintenance Specialist will oversee centralized facilities, building maintenance, central services, and property-support activities across UFA's network. The role is responsible for the effective coordination and administration of facility and property support services across sites. It ensures maintenance requests, vendor relationships, lease and utility administration, and non-operating property requirements are managed efficiently and consistently to support operational needs. The position also oversees site-based building maintenance and break/fix activities requiring external trades or specialized vendors, while managing key centralized programs. Responsibilities: Oversee centralized facilities and maintenance support for UFA network locations, ensuring workflows, service standards, vendor coordination, purchase orders, invoice handling, and follow-up processes are in place and working effectively. Coordinate site maintenance and break/fix requests associated with building systems, building envelopes, structural repairs, plumbing, electrical, HVAC, doors, locks, signage, site services, and other non-petroleum facility work requiring qualified trades or specialist building-service vendors. Provide coordination and administration for utilities and central services across applicable sites, including the set-up and transition of services for newly acquired or newly built locations. Manage facility service programs and vendor contracts, including coordination, scheduling, performance monitoring, issue resolution, compliance support and cost control across multiple operational services. Support municipal bylaw compliance, property tax administration, business license administration for all UFA and affiliated locations, and other property-related compliance requirements as assigned. Coordinate vacant site upkeep, including groundskeeping and oversight of legacy sites until ready to divest. Administer lease payments for land and sign leases rented by UFA and administer lease arrangements where UFA is landlord. Support maintenance program process development, tracking, reporting, continuous improvement, and training or communication required to help sites understand how to submit and follow up on facilities-related requests. Negotiate service agreements and contracts, renewals, rates, and contract conditions with vendors and service providers to achieve optimal service levels, cost effectiveness, risk mitigation, and alignment with organizational objectives. Build and maintain positive working relationships with site leaders, vendors, tenants, neighbours, local authorities, and internal stakeholders to support quality control, timely resolution, and client satisfaction. Assist with budgets, forecasting, invoice validation, expense reconciliation, vendor set-up, purchase order support, and cost analysis for assigned facilities, maintenance, property, and central service programs. Support acquisition, divestiture, expansion, and new-site activities by coordinating assigned utilities, central services, lease administration, facility maintenance onboarding, and related transition activities. Qualifications: Post-secondary education or equivalent experience in facilities management, property management, construction, maintenance, business, real estate, or a related discipline is required. 8+ years of direct facilities, property, maintenance, vendor, or real estate administration experience, including communication with site leaders, vendors, tenants, and internal stakeholders. Experience coordinating building maintenance, service requests, vendor scheduling, purchase orders, invoice handling, budgets, forecasting, and issue follow-up across multiple locations. Working knowledge of commercial property operations, building maintenance, lease administration, municipal requirements, and service contract administration, preferably in retail, industrial, agricultural, or petroleum-adjacent operating environments. Strong SAP, Microsoft Word, Excel, PowerPoint, and workflow-tracking capability, with the ability to manage data, costs, records, and follow-up actions accurately. Demonstrated experience managing vendor relationships, negotiating contracts, service levels, pricing structures, and commercial terms within facilities, property management, maintenance, or service-delivery environment Strong communication skills and the ability to work collaboratively with operations, finance, People & Culture, engineering, maintenance, safety, procurement, vendors, and external authorities. General business acumen and a practical understanding of how facilities, maintenance, property, compliance, and operational needs connect across the enterprise. You and UFA. Let’s Grow Together. UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing. A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities. Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results. Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work. We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths. Diversity Equity, and Belonging At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [email protected] Connected Follow us on LinkedIn, Instagram, and Facebook for the latest updates. We thank all applicants for their interest. Only those selected for an interview will be contacted.

What you’ll do

The specialist will oversee centralized facilities, building maintenance, and property-support activities across the UFA network. They are responsible for coordinating vendor relationships, managing lease and utility administration, and ensuring operational compliance across multiple sites.

Requirements

Candidates must have at least 8 years of direct experience in facilities, property, or maintenance administration. A post-secondary education in a related discipline and proficiency in SAP and Microsoft Office are required.

Benefits

• Flexible options • Comprehensive benefits • Mentorship • Training • Educational support

Listed skills

• Facilities Management · Preferred
• SAP · Preferred
• Project Coordination · Preferred
• Budgeting · Preferred
• Cost Control · Preferred
• Compliance · Preferred
• Microsoft Office · Preferred
• Stakeholder Management · Preferred
• Contract Negotiation · Preferred
• Forecasting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Facilities management
• Property management
• Vendor management
• Contract negotiation
• Building maintenance
• Lease administration
• Budgeting
• Forecasting
• SAP
• Microsoft Office
• Workflow tracking
• Compliance
• Project coordination
• Cost control
• Stakeholder management
• Building Envelope
• Facility Repair And Maintenance
• Commercial Real Estate
• Cost Control
• Support Services
• Workflow Management
• Vendor Contracts
• Risk Mitigation
• Service Standards
• Microsoft Word
• Microsoft Excel
• Agriculture
• HVAC
• Reconciliation
• Cost Benefit Analysis
• Construction
• Business Acumen
• Communication
• Procurement
• Continuous Improvement Process
• Contract Management
• Contract Negotiation
• Cooperation
• Divestitures
• Economics
• Finance
• Equities
• Property Management
• Facility Management
• Groundskeeping
• Plumbing
• Invoicing
• Problem Solving
• Keys And Locks
• Mentorship

Job areas

• Management & Leadership
• Construction
• Agriculture
• Administrative
• Engineering
• Facilities Management Specialist
• Facilities Specialist / Coordinator
• Business Services and Administration Managers Not Elsewhere Classified
• Facilities Managers