Parts Management Coordinator - Bar W

Job summary

The Parts Management Coordinator is responsible for requisitioning, purchasing, and logistically coordinating materials while maintaining accurate inventory records. They will work closely with dispatch and operations teams to ensure material accuracy and provide exceptional service to walk-in and call-in clients.

Job details

Department: Operations - AlbertaEmployment Type: Full-TimeRequisition ID: 1976Date Posted: September 8, 2026Closing Date: September 22, 2026 or until filled Bar W Petroleum & Electric is a diverse contracting and service company supporting two major industry sectors in Alberta B.C., Saskatchewan, NWT and Yukon, the Industrial/Commercial Electrical Industry, and the Downstream Petroleum Industry. Bar W has built a strong foundation of people, reputation, and integrity since 1988. Bar W is owned and operated by the United Farmers of Alberta since 2007. Position Summary: Reporting to the Service Operations Manager, the Parts Management Coordinator is to accurately requisition, purchase, logistically coordinate, expedite and receive materials required for projects and work orders working closely with Dispatch and Operations. This Parts Management Coordinator needs to provide exceptional customer service to our walk-in and call in orders. Why work at BarW? Competitive compensation, annual incentive program and overtime eligible Employer paid benefits: health, dental, health care spending account, personal spending account (health and fitness) & more. RRSP program Paid vacation. Employee and family assistance program Apprenticeship & education reimbursement program Career progression with an industry leading team of experts Company/Personal safety program Employee discounts What you will be doing? Responsible for requisition / reservation material purchases and inventory management. Work closely with Dispatch to ensure material accuracy and delivery. Optimize the material component of a job via working closely with project and service teams. Negotiate when required with vendors on price, quality and delivery of materials to meet installation/service schedule to maximize margin. Initiate material claims with vendors. Optimally manage materials and logistics costs in support of operations. Provide logistical coordination support with Dispatch. Technically receive materials at Warehouse. Ensure materials are technically acceptable for installation in relation to quality. Ensure materials are procured and delivered within budget. Ensure data entry is accurate; responsible for maintaining detailed incoming and outgoing freight log. Be prime contact for clients requesting parts via telephone. Assist in warranty claims on materials to vendors. Process client and technician phone and walk-in requests for parts. Responsible to read, understand and comply with UFA/BarW and client's Health, Safety and Environment Policies and Safe Work Practices and/or Standard Operating Procedures (SOP's). Are you qualified? High school diploma, 5+ years’ experience as a buyer/logistical materials management. Parts Management Education experience as a buyer/logistical materials management is considered an asset. Must have experience working directly with vendors negotiating price, quality and delivery. Obtain more than 2 years of experience on estimating materials is an asset. Forklift experience is an asset. This is a safety sensitive position. The successful applicant will be required to pass (negative result) a drug and alcohol screening test (includes cannabis) and criminal background check (if applicable) as a condition of employment.You and UFA. Let’s Grow Together. UFA is one of Canada’s largest and most progressive agricultural co-operatives. We’re a multi-billion-dollar organization that offers the products, services, and support our 127,000+ members need to build, grow and succeed. While our roots will always be in agriculture, we’re proud to support the industries and communities that drive Western Canada’s economy. We need your skills, expertise and ideas to help us keep growing. A Business with a Purpose - Join a member-owned co-operative with a mission that matters: improving the well-being of our members, helping them feed the world, and enabling investment in local communities. Recognized and Rewarded for Your Performance - At UFA, success is shared. You’ll own your work and be recognized for both individual and organizational results. Work-Life Success - We prioritize safety, respect your time, and offer flexible options and comprehensive benefits to support your life inside and outside of work. We Help Each Other Grow - Our collaborative culture fosters growth through hands-on experience, mentorship, training, educational support, and diverse career paths. Diversity Equity, and Belonging At UFA, we care about our employees and what makes them unique. We strive to create an inclusive environment that welcomes employees from diverse backgrounds, where everyone can do their best work. If you require accommodation during the application or selection process, please contact [email protected] Connected Follow us on LinkedIn, Instagram, and Facebook for the latest updates. We thank all applicants for their interest. Only those selected for an interview will be contacted.

What you’ll do

The Parts Management Coordinator is responsible for requisitioning, purchasing, and logistically coordinating materials while maintaining accurate inventory records. They will work closely with dispatch and operations teams to ensure material accuracy and provide exceptional service to walk-in and call-in clients.

Requirements

Candidates must have a high school diploma and at least 5 years of experience in buyer or logistical materials management roles. The position requires strong negotiation skills and the ability to pass a drug, alcohol, and criminal background screening.

Benefits

• Competitive compensation • Annual incentive program • Overtime eligible • Health insurance • Dental insurance • Health care spending account • Personal spending account • RRSP program • Paid vacation • Employee and family assistance program • Apprenticeship and education reimbursement program • Employee discounts

Listed skills

• Customer service · Preferred
• Warehouse operations · Preferred
• Safety Compliance · Preferred
• Forklift operation · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Inventory management
• Logistics coordination
• Vendor negotiation
• Procurement
• Material requisition
• Data entry
• Customer service
• Warehouse operations
• Freight logging
• Warranty claims
• Safety compliance
• Forklift operation
• Facebook
• Service Operations
• Cannabis
• Agriculture
• Management
• Customer Service
• Cooperation
• Data Entry
• Dental Health
• Discounts And Allowances
• Economics
• Equities
• Forklift Truck
• Standard Operating Procedure
• Warehousing
• Inventory Management
• Materials Management
• Mentorship
• Operations
• Purchasing
• Environment Health And Safety
• Coordinating
• Prioritization
• Electrical Industry
• Petroleum Industry
• Price Negotiation

Job areas

• Logistics
• Administrative
• Energy
• Construction
• Security & Safety
• Management Coordinator
• Restaurant / Food Service Manager
• Restaurant Managers
• Food Service Managers