Academic Program Administrator - MacEwan University Health Centre

This position has an expected end date of October 31, 2027. Location - This role is in-person at the MacEwan University Health Centre, Edmonton, AB. The University of Alberta Department of Family Medicine is a top school for family medicine in Canada. As a department, we are responsible for educational innovations and research that have been adopted across Canada and internationally. We are innovative and creative thinkers producing high-quality work. We are a learning organization constantly seeking to improve how we do what we do for our learners, patients, and communities. Position Summary: The Academic Program Administrator is responsible for coordinating, maintaining, and supporting both the postgraduate (2-year residency program) and undergraduate medical education programs at the MacEwan University Health Centre (MUHC) and the Allin Clinic. This position requires both independent initiative and collaborative teamwork to manage complex programs and projects. With minimal supervision, the administrator must excel in organization, decision-making, and communication across interpersonal, electronic, and telephone channels. Additionally, the role requires proactivity, creativity, and the ability to thrive in a fast-paced, deadline-driven environment. The position reports to the Team Lead – Residency Program, the Centre Director, MUHC, and the Academic Director, MUHC for daily operational and program-related matters. The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more [https://www.ualberta.ca/en/careers.html]. At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler. The Faculty of Medicine & Dentistry [https://www.ualberta.ca/en/medicine/index.html] is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

The Academic Program Administrator coordinates and supports both postgraduate and undergraduate medical education programs at the MacEwan University Health Centre and the Allin Clinic. This role involves managing complex projects, maintaining program documentation, and facilitating communication across various channels.

Candidates must possess a post-secondary degree and 3-5 years of experience in a medical and academic environment. Proficiency in Microsoft and Google applications, along with strong interpersonal and communication skills, is required.

• Comprehensive benefits package

• Time managementPreferred
• OrganizationPreferred
• interpersonal skillsPreferred
• Decision MakingPreferred
• CommunicationPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Program administration
• Medical education coordination
• Communication
• Organization
• Decision-making
• Microsoft applications
• Google applications
• Interpersonal skills
• Meeting support
• Minute taking
• Electronic medical records
• Project management
• Proactivity
• Time management
• Influencing Skills
• Influencing Without Authority
• Ability To Meet Deadlines
• Research
• Dentistry
• Decision Making
• Creativity
• Family Medicine
• Health Sciences
• Psychology
• Innovation
• Knowledge-Based Systems
• Safety Training
• Team Leadership
• Coordinating
• Teamwork

• Administrative
• Education
• Healthcare
• Academic Program Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 14, 2026

Posting language

English

Working hours

21 hours per week