Academic Program Administrator - Westview

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status. This position has a term length of one year plus one day from the date of hire. Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place in Spruce Grove, AB. Position Summary The Academic Program Administrator is responsible for coordinating, maintaining and supporting the postgraduate (2-year residency program) and undergraduate medical education programs for the Westview sites. The position requires both independent initiative and working within the residency program team to administer detailed and complex programs, as well as projects required of the position. Under minimal supervision and through the direction of the centre director, the position requires the ability to work independently and have a high level of skill in organization, decision making and communication (interpersonal, electronic and telephone). The position also requires the ability to be proactive, creative, and work in a multi-task environment which is highly demanding in terms of pace and deadlines. The position reports to the team lead – residency program, and the centre director for day to day operational and program matters. The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more. At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler. The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Coordinate and support postgraduate residency and undergraduate medical education programs for Westview sites. Administer complex programs and projects under minimal supervision while reporting to the team lead and centre director.

Requires a minimum post-secondary degree and 3-5 years of experience in a medical and academic administrative environment. Proficiency in Microsoft Office and Google Suite is required, with a strong emphasis on organizational and communication skills.

• Comprehensive Benefits Package

• Problem solvingPreferred
• OrganizationPreferred
• Microsoft ExcelPreferred
• Microsoft WordPreferred

Identified from the job description. Confirm important requirements above.

• Program Coordination
• Medical Education Administration
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Google Suite
• One45
• Zoom
• Meeting Support
• Minute Taking
• Problem Solving
• Confidentiality
• Electronic Medical Records
• Interpersonal Communication
• Organization
• Decision Making
• Influencing Skills
• Influencing Without Authority
• Research
• Dentistry
• Communication
• Health Sciences
• Psychology
• Innovation
• Multitasking
• Safety Training
• Team Leadership
• Coordinating

• Education
• Healthcare
• Administrative
• Government & Public Sector
• Academic Program Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Aug 10, 2026

Posting language

English

Working hours

35 hours per week