Operational Supply Services Lead

Job summary

The Operational Supply Services Lead oversees storekeeping staff, inventory coordinators, and supply contracts to ensure efficient material management across campus trade shops. This role also leads the implementation of LEAN asset strategies, manages safety compliance, and supervises daily operational logistics.

Job details

This competition is open to all applicants however; internal applicants will be given priority consideration based on minimum qualifications, or a combination of experience, skills, and abilities before external applicants are considered. Location - This role is in-person. Work primarily takes place at North Campus, Edmonton. The Operational Supply Services Lead oversees storekeeping staff, inventory coordinators, and related supply contracts to ensure seamless material management across all campus trades shops and storage locations. Reporting to the Operational Excellence Manager, this role leads the design and implementation of LEAN asset and inventory strategies, change management plans, and key performance indicators. As a safety champion and quality management team leader, the position drives continuous improvement, vendor performance, and operational efficiencies using enterprise software solutions like Assetworks AiM, F&O, and SupplyNet. The ideal candidate demonstrates strong cross-functional leadership, structured problem-solving, and the ability to motivate diverse teams in a dynamic environment. RESPONSIBILITIES * Supervises supply techs, storekeepers, asset management staff, and contractors, including assigning work, evaluating performance, and completing annual appraisals * Responsible for daily operational logistics—approving timesheets, leave requests, processing work orders, and monitoring assigned budgets for maintenance, inventory, and tool programs * Leads department safety meetings, oversees WHMIS program implementation, and ensures compliant disposal of hazardous materials (e.g., asbestos, PCBs, fluorescent lamps) * Oversees campus-wide inventory across all storage locations and trade shops, employing LEAN/R3 (Reduce, Replace, Recycle) principles and recommending proper asset disposal or revenue-generating recycling initiatives * Attends to the acquisition, maintenance, tracking, and certification of specialized equipment, safety gear (e.g., swing stages, scaffolding, lifts), and two-way radio systems * Oversees tool distribution and support for tradespeople, including managing larger shared equipment and tool vending operations * Coordinates daily pick-ups, deliveries, and master key issuance, maintaining continuous communication with leadership to ensure timely supply support for trades teams QUALIFICATIONS * Minimum high school diploma and certificate in Asset Management * Must possess a valid Alberta Class 5 (non-GDL) driver’s license * Must be able to provide a recent copy of a three-year driver’s abstract with no more than six (6) demerits and/or two (2) moving violations within the last two years * Successful completion of the University of Alberta Supervisory Development Course within one year * Good working knowledge of enterprise asset management systems (AiM, SupplyNet, Gigatrac, etc.) * Forklift certification * Formal inventory control/materials management training and/or 3 years of relevant experience * Experience implementing change management processes Application Instructions Click "Apply Now" to submit your resume and cover letter This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA). This position offers a comprehensive benefits package [https://www.ualberta.ca/en/human-resources-health-safety-environment/benefits-and-pay/benefits-and-pension/benefits-overview/index.html]. The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more [https://www.ualberta.ca/en/careers.html]. At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler. Operating one of the largest campus district energy systems in North America, the utilities team plays a vital role in maintaining and advancing the infrastructure that serves over 70,000 people daily. Their efforts ensure efficient and sustainable energy services across the campus and greater campus area.

What you’ll do

The Operational Supply Services Lead oversees storekeeping staff, inventory coordinators, and supply contracts to ensure efficient material management across campus trade shops. This role also leads the implementation of LEAN asset strategies, manages safety compliance, and supervises daily operational logistics.

Requirements

Candidates must possess a high school diploma, a professional certificate in Asset Management, and at least 3 years of relevant experience. A valid Alberta Class 5 driver’s license and forklift certification are also required.

Benefits

• Comprehensive benefits package

Listed skills

• Change Management · Preferred
• Problem solving · Preferred
• Asset Management · Preferred
• Safety Compliance · Preferred
• Forklift operation · Preferred
• Logistics · Preferred
• Team Leadership · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Inventory management
• Asset management
• LEAN principles
• Team leadership
• Logistics
• Vendor performance management
• Safety compliance
• WHMIS
• Change management
• Problem-solving
• Assetworks AiM
• SupplyNet
• F&O
• Forklift operation
• Budget monitoring
• Two-Way Radios
• Program Implementation
• AssetWorks (Software)
• Influencing Skills
• Energy Systems
• Change Management Planning
• Forklift Certification
• Change Management Processes
• Valid Driver's License
• Motivational Skills
• Research
• Asset Management
• Management
• Communication
• Continuous Improvement Process
• Fluorescent Lamps
• Renewable Energy
• Leadership
• Psychology
• Inventory Control
• Problem Solving
• Key Performance Indicators (KPIs)
• Knowledge-Based Systems
• Lean Manufacturing
• Materials Management
• Operational Excellence
• Operations
• Quality Management
• Safety Training
• Environment Health And Safety
• Enterprise Application Software
• Diversification (Investing)

Job areas

• Logistics
• Management & Leadership
• Energy
• Security & Safety
• Administrative
• Supply Supervisor
• Supply Management Specialist
• Buyers
• Logisticians

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