Administrative Coordinator, Indigenous Strategy Implementation

Job summary

Coordinate and track Indigenous Strategy Working Circle and Task Force activities, maintain organized records and memberships, and support meetings, projects, events, and volunteer programming. Assist with intercultural learning programs, honoraria and gifting, annual reporting, and administrative support for related Indigenous engagement initiatives.

Job details

Description The Office of Indigenous Engagement under the Provost & VP Academic is currently seeking a Full-time Limited Term Administrative Coordinator for approximately 24 months. This position is part of the Office of Indigenous Engagement team. The administrative coordinator reports to the Operations Manager (Indigenous Engagement) and works closely with other members of the Office of Indigenous Engagement and Working Circle co-chairs on specific projects. Working independently, the incumbent will work with minimal direction to provide support for several projects related to the implementation of the Indigenous Strategy. Primarily, the Administrative Coordinator will be involved with the compiling of information related to Working Circle activity, coordinating and tracking Indigenous Strategy Working Circles tasks and associated Task Forces, working on projects and logistical support for the Working Circles meetings and tasks, contributing to the planning and execution of special events hosted or co-hosted, assist with the coordination of the volunteer program in the Office of Indigenous Engagement. This AUPE limited term position is 35 hours per week, with flexibility required during peak periods in order to accommodate workload fluctuation, and project timelines. Summary of Key Responsibilities (job functions include but are not limited to): Under minimal supervision and direction of the Operations Manager, and Working Circle co-chairs, identify and collect data from a number of sources. Ensure Working Circle notes and data are securely and appropriately stored on Teams and shared drive, and that it can be retrieved in a consistent and organized fashion. Collaborate regularly and closely with members to prepare for and support Working Circle meetings, tasks, and project activities. Provide program assistance to the OIE Team members as requested or required for intercultural capacity program offerings and grant competitions. Provide support with Enterprise Learning Management system as well as micro-credentials to track intercultural capacity programming and learning. Oversee and coordinate a volunteer program for the Office of Indigenous Engagement using Better Impact. Support Working Circles and associated Task Forces to meet deadlines to ensure project continues to progress on schedule. Maintain the Guiding Circle and associated Working Circle online records and updated memberships on MS teams, and other shared drives. Attend all Guiding Circle meetings and take notes. Preparation and support for all Working Circle meetings, including scheduling, agendas, maintain notes and tracking progression on Working Circle tasks. Attend and serve as back-up co-chair for all Working Circle meetings when required. Ensure all Working Circle and guiding circle membership is up to date. Assist with the production, preparation, proofreading, and editing of annual reports, membership, and goal setting of the Working Circles. Administrative support for the Centre for Oral Traditions and Languages and Interfaculty-Circle. Assist with preparation of honoraria and gifting for Elder circles, including mileage claims. Assist the Indigenous Strategy Data Analyst in gathering and compiling data for the Indigenous Strategy annual report. Support special events, workshops, and webinars hosted or co-hosted by the Office of Indigenous Engagement upon request. Qualifications / Requirements: Completed post secondary undergraduate degree, applied degree, or diploma in related field. 3-5 years of related experience working on projects related to Indigenous education. Knowledge of Indigenous peoples, cultures, and histories, particularly in relation to education and research. Project management experience would be considered an asset. Experience working with Indigenous programs, communities or with Indigenous peoples. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and PeopleSoft programs (such as Enterprise Learning Management, Finance) and Better Impact. Excellent communication, interpersonal, and collaboration skills. Adaptable and able to manage multiple projects. Excellent organizational and time management skills that enable the ability to meet deadlines. Demonstrated ability to maintain confidentiality. Self-directed; ability to work independently with minimal supervision. Application Deadline: October 28, 2026 We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted. This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase 3. For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website. About The University Of Calgary UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca. The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do. The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary. As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]). Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

What you’ll do

Coordinate and track Indigenous Strategy Working Circle and Task Force activities, maintain organized records and memberships, and support meetings, projects, events, and volunteer programming. Assist with intercultural learning programs, honoraria and gifting, annual reporting, and administrative support for related Indigenous engagement initiatives.

Requirements

A post-secondary undergraduate degree, applied degree, or diploma in a related field and 3–5 years of relevant experience working on projects related to Indigenous education are required. Candidates should have knowledge of Indigenous peoples, cultures, and histories; experience with Indigenous programs, communities, or peoples; strong communication, collaboration, organizational, and time-management skills; and proficiency with Microsoft Office, PeopleSoft, and Better Impact.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Organization · Preferred
• Collaboration · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Project Management
• Data Collection
• Records Management
• Meeting Coordination
• Event Planning
• Volunteer Program Coordination
• Intercultural Capacity Programming
• Report Writing and Editing
• Confidentiality
• Communication
• Collaboration
• Organization
• Time Management
• Microsoft Office
• PeopleSoft

Job areas

• Administrative
• Education
• Management & Leadership
• Social Services

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