Administration Assistant

Job summary

Provide logistics, transportation, and administrative support, including managing office assets, inventories, supply requisitions, customs clearance, and receipt of goods. Coordinate vehicle and building maintenance, official transportation, power management, and service contracts while contributing to logistics training and knowledge sharing.

Job details

Job Highlight Contribute to efficient office operations by supporting administration, logistics, and client-focused services. About About the Project Office The UNOPS Yemen Country Office supports partners in restoring essential infrastructure and public services amid a protracted, multifaceted crisis.. Operating since 2013, the office delivers integraged interventions in urban services, energy access, health, water and sanitation, transport, and solid waste management sectors.The office also facilitates operational support for UN partners. With strong coordination across the different stakeholders, UNOPS Yemen supports the strengthening of local capacities and contributes to peacebuilding, recovery, and sustainable developmemt efforts. Role Purpose The Administration Assistant provides efficient logistics and transportation support to the operational unit, ensuring smooth and timely service delivery. The incumbent works closely with operations, project and programme support colleagues across the unit, carrying out assigned tasks with a client-focused, quality-driven and results-oriented approach. Functions / Key Results Expected Logistics and Asset Management Support Ensure proper maintenance, safe handling and secure storage of all office equipment and property. Prepare and maintain accurate inventory lists and comprehensive property records for both the office and project needs. Monitor and track the movement of equipment. Implement and maintain an equipment management and accounting system for all assets in compliance with UNOPS equipment policy. Process supply requisitions for office premises in a timely manner. Support timely and efficient customs clearance procedures. Manage the receipt of goods and equipment for the office, including inspection and preparation of relevant reports. Transport Services Ensure proper maintenance, servicing and repair of all office vehicles to guarantee top performance and safe operating conditions in line with UNOPS vehicle management policies and procedures. Coordinate and meet all official transportation needs of management and office personnel, including necessary security arrangements. Maintain daily vehicle logs on fuel consumption and mileage. Implement an effective repair and maintenance system for all office equipment, including EDP equipment and generators. Oversee efficient building management and maintenance activities. Apply the power management policy in line with existing power supply and generator resources. Evaluate contract services (e.g. cleaning, security, taxi, courier, etc) to enhance service levels and identify potential improvements or alternative solutions. Knowledge Building & Sharing Actively participate in logistics and transportation-related training and capacity-building initiatives for personnel. Contribute to knowledge networks and Communities of Practice (CoPs). Education Requirements Required: Secondary school (or equivalent) with 4 years of relevant experience OR Bachelor’s degree (or equivalent) in any discipline with 0 years of relevant experience is required. Desired: A globally or nationally recognized professional certificate in Administration is desired. Requirements Experience Requirements Required: Experience in administration, logistics or operations is required. Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems are required. Desired: Experience of working in multicultural environments or UN system organizations in a developing country is desired. Experience in development or humanitarian contexts is desired.

What you’ll do

Provide logistics, transportation, and administrative support, including managing office assets, inventories, supply requisitions, customs clearance, and receipt of goods. Coordinate vehicle and building maintenance, official transportation, power management, and service contracts while contributing to logistics training and knowledge sharing.

Requirements

Applicants must have either secondary school education and four years of relevant experience, or a bachelor’s degree in any discipline with no prior experience required. Experience in administration, logistics, or operations, along with proficiency in collaboration and productivity tools and web-based management systems, is required; an administration certificate and experience in multicultural, UN, development, or humanitarian settings are desired.

Listed skills

• Google Workspace · Preferred
• Asset Management · Preferred
• MS-Office · Preferred
• Inventory management · Preferred
• Transportation Coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administration
• Logistics Coordination
• Asset Management
• Inventory Management
• Property Records
• Customs Clearance
• Goods Inspection
• Vehicle Maintenance
• Transportation Coordination
• Fuel and Mileage Tracking
• Building Management
• Equipment Maintenance
• Power Management
• Contract Service Evaluation
• MS Office
• G-Suite

Job areas

• Administrative
• Logistics
• Transportation
• Government & Public Sector