Administrative Assistant III

Primary Job Posting Location: Burlington, Ontario Canada Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. Job Description: This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis. Job Type: Full-Time / Permanent Workdays: Monday to Friday Work Hours: 8:00am to 4:30pm Work Location: 4150 Mainway Burlington, ON Compensation starts at $19.42 Hourly *Flexibility required as this position requires work on some statutory holidays Responsibilities: Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy. Researches and corrects errors resulting from incorrect pre-advise information. Compiles and saves shipping documents (paper or electronic) to comply with government regulations. Prepares complex reports/presentations. Performs analysis using various software packages and databases (e.g. MS Access). Provides advanced office support knowledge and skills. Prepares and/or coordinates information for internal and external contacts. Qualifications: High School Diploma, GED, or International equivalent 2+ years' office warehouse support experience - Preferred Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills Proficiency in Microsoft Office (Word, Excel, Access, and Outlook) Accurate and rapid data entry The rate of pay for the successful candidate will range from $19.42/hr to $21.84/hr. UPS is a diverse and equal opportunity employer. Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process. If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

This role involves performing advanced administrative tasks, including report analysis, document auditing, and coordinating meetings. The incumbent will also manage shipping documentation and provide guidance to less experienced staff members.

Candidates must have a high school diploma or equivalent and possess strong analytical and communication skills. Proficiency in Microsoft Office and at least two years of office or warehouse support experience are preferred.

• Time managementPreferred
• Problem solvingPreferred
• Administrative SupportPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• report preparationPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Report preparation
• Analytical skills
• Microsoft Office
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Microsoft Outlook
• Time management
• Problem solving
• Communication
• Auditing
• Document management
• Bill Of Lading
• Shipping Documents
• Basic Research
• Data Entry
• Word Processing
• Warehousing
• Innovation
• Invoicing
• Problem Solving
• Office Procedures
• Presentations
• Time Management
• Writing
• Coordinating
• Detail Oriented

• Administrative
• Logistics
• Data & Analytics
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

High school

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week