Office Assistant

Role Description Urbanwindows is seeking a dependable, organized, and proactive Office Assistant to support daily office operations and help maintain an efficient, welcoming workplace. This on-site role is ideal for someone who thrives in a fast-paced environment, enjoys administrative work, and can confidently manage multiple responsibilities while supporting staff and clients. Key Responsibilities Administrative & Clerical Support - Manage daily office communications including phone calls, emails, and correspondence - Organize, maintain, and update office records, files, and documentation - Schedule appointments, meetings, and calendar activities - Provide clerical and administrative support to management and staff - Welcome clients and visitors professionally Office Operations & Equipment - Maintain office equipment such as printers and ensure proper functionality - Monitor and order office and kitchen supplies as needed - Support smooth day-to-day office management Meeting Coordination & Hospitality - Prepare tea, coffee, and refreshments for staff and guests - Set up meeting spaces and maintain a professional office atmosphere - Assist with hospitality during meetings and client visits Office Organization & Maintenance - Help maintain cleanliness and organization of office, kitchen, and common spaces - Support overall office presentation and daily operational readiness Simple Canva & Creative Support (Optional Asset) - Use Canva templates for simple office materials such as flyers, social posts, or presentations - Update existing templates when needed (no advanced design skills required) Qualifications - Strong phone etiquette and clear, professional communication skills - Experience in administrative assistance and general clerical duties - Proficiency in using and maintaining common office equipment - Strong organizational skills, attention to detail, and multitasking ability - Proficiency in Microsoft Office (Word, Excel, Outlook) - Basic Canva knowledge is an asset for simple template-based tasks - Previous experience in office administration or customer service is advantageous How to Apply: Apply on Linkedin or Send your resume and cover letter to: info@urbanwindows.com

The Office Assistant will manage daily office communications, organize records, and provide administrative support to staff. They will also maintain office equipment and assist with meeting coordination and hospitality.

Candidates should have strong organizational skills and experience in administrative assistance. Proficiency in Microsoft Office and basic knowledge of Canva are also preferred.

Identified from the job description. Confirm important requirements above.

• Organizational Skills
• Attention To Detail
• Multitasking
• Phone Etiquette
• Professional Communication
• Administrative Assistance
• Clerical Duties
• Microsoft Office
• Canva

Minimum experience

0+ years

Apply by

Jan 9, 2027