Receptionist / Office Administrator

Job summary

The receptionist manages daily office operations, including facility maintenance, supply inventory, and meeting logistics. They also support employee onboarding, handle incoming communications, and provide administrative assistance to the corporate team.

Job details

Our Corporate team is currently looking to add a Receptionist to the team, based in Edmonton, AB. Reporting to the Executive Assistant, this position is the operational heartbeat of our Edmonton office. We are seeking an energetic and organized professional who thrives on keeping things running smoothly, enjoys working with people, and takes pride in creating a welcoming and functional work environment. It ensures the day-to-day workplace runs smoothly and efficiently, from managing supplies and meeting logistics to supporting employee onboarding and company-wide swag distribution. This is a highly visible, hands-on role suited to someone who is positive, thrives on keeping things organized, enjoys working with people, and takes pride in creating a welcoming and functional work environment. Duties and Responsibilities Office Operations & Facilities Monitor office supply inventory and coordinate timely ordering and replenishment Report on facility, maintenance, and workspace issues to building management and ensure timely follow-up Ensure meeting rooms, reception areas, common spaces, and storage areas always remain organized and presentable Event & Meeting Support Coordinate catering, meal deliveries, and meeting logistics for executives, staff, and visitors Support office events, town halls, employee engagement activities, and internal office initiatives Assist with office communications, employee activities, and company events Reception & Communications Answer, screen, and direct incoming phone calls in a professional manner Manage incoming and outgoing parcels, courier shipments, and package distribution Employee Support & Onboarding Support onboarding of new employees by coordinating desk setup, office access, equipment readiness, seating assignments, and workplace orientation Maintain accurate employee headcount records by department, office location, and seating allocation Update and manage office floor plans to reflect employee moves, new hires, vacant workstations, and organizational changes Administrative & Finance Support Provide administrative and operational support to the Edmonton office administrative team Support PNC reconciliation processes by reviewing transactions, receipts, expense coding, and supporting documentation for accuracy and completeness 3 years of experience as an office coordinator, administrative assistant, or in similar role Strong organizational skills with the ability to manage multiple priorities simultaneously Professional communication skills, both written and verbal Proficiency with Microsoft Office Suite (Outlook, Word, Excel) Ability to handle confidential information with discretion Demonstrated ability to navigate ambiguity and adapt to shifting priorities while maintaining a positive, solutions-focused attitude Preferred Skills / Qualifications Experience supporting onboarding processes or HR administrative functions Familiarity with expense reporting, PNC reconciliation, or similar financial processes Experience coordinating events, catering, or corporate logistics We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing. About our Business Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America. Valard Construction is an equal opportunity employer. Learn more Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates. * Depending on qualifications, the successful candidate may be offered a position at a more appropriate level. * Applicants must have legal authorization to work in Canada with no restrictions. * Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. * We do not use automated tools to screen applications. All hiring decisions involve human review. This job posting is for an existing vacancy.

What you’ll do

The receptionist manages daily office operations, including facility maintenance, supply inventory, and meeting logistics. They also support employee onboarding, handle incoming communications, and provide administrative assistance to the corporate team.

Requirements

Candidates must have at least 3 years of experience in an administrative or office coordinator role. Proficiency in Microsoft Office and strong organizational and communication skills are required.

Benefits

• Employee benefits • 5% RRSP matching program • Health and wellbeing support

Listed skills

• Problem solving · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• Inventory management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Reception
• Facility management
• Meeting logistics
• Employee onboarding
• Inventory management
• Microsoft Office Suite
• Expense reporting
• PNC reconciliation
• Communication skills
• Organizational skills
• Data entry
• Event coordination
• Confidentiality
• Problem solving
• Office Supply Management
• Facility Repair And Maintenance
• Energetic
• Organizational Change Management
• Professionalism
• Organizational Skills
• Expense Reports
• Administrative Functions
• Microsoft Excel
• Automation
• Reconciliation
• Building Management
• Business Communication
• Communication
• Procurement
• Employee Engagement
• Finance
• Oil and Gas
• Microsoft Outlook
• Microsoft Office
• Employee Onboarding
• Operations
• Telephone Skills
• Utility Cooperative

Job areas

• Administrative
• Construction
• Energy
• Management & Leadership
• Receptionist/Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers