Project Administrator

Job summary

Our Major Projects group is currently looking to add a Project Administrator to our team, based in Amherst, NS supporting the Wasoqonatl Transmission Line project. Reporting to the Project Manager, we are seeking a detail-oriented Project Administrator to provide administrative and documentation support across the planning, execution, and delivery of a large electrical infrastructure project, including maintaining project records, tracking schedules, coordinating communications, and supporting field construction teams. Please Note: This position is site based and works a 5 days on / 2 day o…

Job details

Our Major Projects group is currently looking to add a Project Administrator to our team, based in Amherst, NS supporting the Wasoqonatl Transmission Line project. Reporting to the Project Manager, we are seeking a detail-oriented Project Administrator to provide administrative and documentation support across the planning, execution, and delivery of a large electrical infrastructure project, including maintaining project records, tracking schedules, coordinating communications, and supporting field construction teams. Please Note: This position is site based and works a 5 days on / 2 day off schedule Duties And Responsibilities Maintain and organize project documentation including permits, drawings, contracts, RFIs, and submittals in accordance with project filing systems and document control procedures Coordinate daily site administrative functions such as visitor logs, access control records, safety sign-ins, and site orientation tracking for all field personnel and subcontractors Support project managers and field supervisors by preparing correspondence, meeting agendas, meeting minutes, and action item logs for internal and client-facing communications Track and process subcontractor and vendor invoices, purchase orders, and change orders, ensuring accurate coding and timely submission for approval and payment Audit timesheets for cost code compliance Compile and manage daily reporting to the client by compiling daily field reports Coordinate crew logistics including accommodations, mobilization/demobilization schedules, per diem tracking. Assist with project closeout activities including compiling as-built documentation, warranty records, final inspection reports, and turnover packages for handoff to the owner or asset management team Manage the operations of the office trailers at the laydown yards Requirements Post-Secondary education in a related field 3 years of experience in a project administration or coordination role Previous construction industry experience Strong proficiency in Microsoft Office Suite including Excel, Word, Adobe Experience with document control systems and project filing Preferred Skills / Qualifications Experience supporting Electrical Infrastructure projects About The Project The Wasoqonatl Transmission Line (NS-NB Reliability Tie) is a new 345 kV transmission line twinning an existing line to New Brunswick. The line will traverse approximately 160 km, from Onslow, Nova Scotia to Salisbury, New Brunswick, increasing reliability for customers by providing a stronger connection to the inter-provincial power grid while supporting the expansion of renewable energy production. This project is working in partnership with all 13 Mi'kmaq communities in Nova Scotia through a collaborative engagement and participation model. This partnership ensures Mi'kmaq perspectives, rights, and traditional knowledge are reflected in every phase of the project. Benefits We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including a 5% RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing. About Our Business Valard Construction is Canada's premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of Quanta Services, the largest electrical power contractor in North America. Valard Construction is an equal opportunity employer. Learn more Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates. Depending on qualifications, the successful candidate may be offered a position at a more appropriate level Applicants must have legal authorization to work in Canada with no restrictions Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process We do not use automated tools to screen applications. All hiring decisions involve human review. This job posting is for an existing vacancy

What you’ll do

The Project Administrator will provide administrative and documentation support for the Wasoqonatl Transmission Line project. Responsibilities include maintaining project records, tracking schedules, coordinating communications, and supporting field construction teams.

Requirements

Candidates must have post-secondary education in a related field and at least 3 years of experience in project administration or coordination. Previous construction industry experience is also required.

Benefits

• Health Insurance • 5% RRSP Matching Program

Listed skills

• Control · Preferred
• Filing · Preferred
• Health · Preferred
• Detail-oriented · Preferred
• Client · Preferred
• Execution · Preferred
• Planning · Preferred
• Process · Preferred
• Documentation · Preferred
• Reporting · Preferred
• Administrative · Preferred
• Tracking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Administration
• Documentation Support
• Microsoft Office Suite
• Document Control Systems
• Construction Industry Experience
• Invoice Processing
• Schedule Tracking
• Communication Coordination
• Field Reporting
• Logistics Coordination
• Meeting Preparation
• Permits Management
• Contract Management
• Safety Compliance
• Subcontractor Management
• Accommodations Coordination