Scheduling Coordinator

Job summary

Coordinate and maintain appointments, meetings, calendars, and schedules, communicating confirmations, reminders, and changes to relevant parties. Resolve scheduling conflicts, maintain accurate records, prepare schedules and reports, and provide general administrative coordination support.

Job details

Scheduling Coordinator Location: Canada Work Arrangement: Remote Job Type: Full-Time / Part-Time Experience Level: Entry-Level / Junior Job Overview We are seeking an organized and proactive Scheduling Coordinator to manage appointments, coordinate schedules, and support daily operational planning. The successful candidate will help ensure that meetings, assignments, and other scheduled activities are arranged efficiently while maintaining clear communication with team members and relevant stakeholders. This position is suitable for individuals with strong organizational skills, attention to detail, and an interest in administrative coordination. Previous scheduling or administrative experience is an asset but not required for all candidates. Key Responsibilities Coordinate and maintain schedules, appointments, meetings, and business activities. Arrange meeting times based on the availability of team members and relevant stakeholders. Update calendars and scheduling systems to reflect changes and new appointments. Communicate schedule confirmations, reminders, and updates to relevant parties. Monitor scheduling conflicts and assist with resolving timing issues. Maintain accurate scheduling records and appointment documentation. Respond to scheduling inquiries through email, phone, or online communication platforms. Prepare daily or weekly schedules and provide updates when changes occur. Coordinate with internal departments to ensure activities are properly planned. Follow up on pending appointments and confirm attendance when necessary. Assist with preparing scheduling reports and other administrative documents. Perform general administrative and coordination duties as assigned. Qualifications A high school diploma or equivalent education is preferred. Previous experience in scheduling, administrative support, or coordination is an asset but not required. Strong organizational and time management skills. Good written and verbal communication skills in English. Familiarity with Microsoft Outlook, Google Calendar, Microsoft Office, or similar scheduling tools. Excellent attention to detail and the ability to manage multiple schedules. Ability to prioritize tasks and respond to schedule changes efficiently. Professional communication skills and a customer-focused attitude. Ability to work independently and collaborate with team members remotely. Willingness to learn new scheduling systems and company procedures. Work Environment Remote work arrangement within Canada. Full-time or part-time opportunities may be available. Regular communication with team members and stakeholders through online platforms. Training and guidance may be provided, depending on the employer's requirements. A reliable internet connection and a suitable home workspace are required.

What you’ll do

Coordinate and maintain appointments, meetings, calendars, and schedules, communicating confirmations, reminders, and changes to relevant parties. Resolve scheduling conflicts, maintain accurate records, prepare schedules and reports, and provide general administrative coordination support.

Requirements

A high school diploma or equivalent is preferred, and prior scheduling or administrative experience is an asset but not required. Candidates should have strong organizational, time-management, communication, and detail-oriented skills, familiarity with common scheduling tools, and the ability to work independently and collaboratively in a remote setting.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Attention to detail · Preferred
• Conflict Resolution · Preferred
• Prioritization · Preferred
• Administrative Support · Preferred
• Microsoft Outlook · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scheduling Coordination
• Calendar Management
• Appointment Coordination
• Organizational Skills
• Time Management
• Written Communication
• Verbal Communication
• Attention to Detail
• Conflict Resolution
• Prioritization
• Administrative Support
• Microsoft Outlook
• Google Calendar
• Microsoft Office
• Remote Collaboration

Job areas

• Administrative