Finance Administrator M/F

Job summary

Process vendor and subcontractor invoices, verify approvals and coding, manage payments, reconcile vendor accounts, and maintain accurate records. Support month-end close, employee expenses, audits, compliance, vendor inquiries, and improvements to accounts payable processes and controls.

Job details

Job Summary We are seeking a detail-oriented and organized Finance Administrator to join our finance team. The ideal candidate will be responsible for managing financial transactions, maintaining accurate records, and supporting various accounting functions using a range of accounting software. We are looking for someone who loves variety, ingenuity, and creative problem solving. Our ideal candidate will have strong communication, organization, and computer skills (Excel, Outlook, Word). You will need a minimum of three to five years of experience. Post-secondary education is regarded as an asset. Significant previous experience will be taken into consideration. Responsibilities Process a high volume of vendor and subcontractor invoices accurately and efficiently. Match invoices to purchase orders, contracts, and receiving documentation. Verify coding and obtain appropriate approvals before processing payments. Prepare and process cheque runs, electronic payments, and wire transfers. Reconcile vendor statements and resolve discrepancies in a timely manner. Maintain accurate vendor records, including tax and banking information. Monitor aging reports and ensure payments are made according to agreed terms. Assist with month-end closing activities, accruals, and account reconciliations Process employee expense reports and corporate credit card transactions. Respond to vendor inquiries professionally and promptly. Support audit requests and provide required documentation. Assist with continuous improvement of accounts payable processes and internal controls. Ensure compliance with company policies, GST/PST requirements, and applicable regulations. Demonstrating high attention to detail, strong analytic and problem-solving skills, and ability to multi task Requirements Education is considered an asset in the field of business/finance/accounting or related field Minimum 2 years of accounts payable experience, preferably within the construction industry. Knowledge of construction billing, subcontractor management, holdbacks, and project costing is considered an asset. Familiar using accounting software Proficient using Microsoft Excel, Outlook, and Word Strong attention to detail and accuracy Ability to take initiative with excellent communication skills What We Offer Competitive Wages in the $55k to $70k range depending on qualifications Comprehensive health and dental benefits. Group retirement savings program. Paid vacation and personal days. Professional development and training opportunities. Supportive team environment with opportunities for growth and advancement.

What you’ll do

Process vendor and subcontractor invoices, verify approvals and coding, manage payments, reconcile vendor accounts, and maintain accurate records. Support month-end close, employee expenses, audits, compliance, vendor inquiries, and improvements to accounts payable processes and controls.

Requirements

The role requires at least two years of accounts payable experience, preferably in construction, and familiarity with accounting software and Microsoft Excel, Outlook, and Word. Business, finance, or accounting education is an asset; construction billing, subcontractor management, holdbacks, and project costing knowledge are also assets.

Benefits

• Health and Dental Benefits
• Group Retirement Savings Program
• Paid Vacation
• Personal Days
• Professional Development and Training
• Supportive Team Environment
• Growth and Advancement Opportunities

Listed skills

• Payment Processing · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Attention to detail · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Purchase Order Matching
• Payment Processing
• Vendor Reconciliation
• Month-End Closing
• Account Reconciliation
• Expense Report Processing
• Corporate Credit Card Processing
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Accounting Software
• Attention to Detail
• Analytical and Problem-Solving Skills
• Communication

Job areas

• Finance & Accounting
• Administrative
• Construction

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