Administrator (Volunteer)

Job summary

Provide administrative support to the President, board, and program team by maintaining records, preparing documents, coordinating meetings, and managing communications. Support volunteer and student onboarding, program and event administration, data entry, community outreach, and confidential information handling.

Job details

Organization: Voice of Men 360 Position Type: Volunteer / Student Placement Location: Remote / Hybrid (within Canada) Reports To: President Role Summary Voice of Men 360 seeks a reliable, organized, and motivated Administrator to support the organization's day-to-day administrative activities. The Administrator will help maintain records, coordinate communications, organize documents and meetings, support volunteers and programs, and assist with general office and operational tasks. This position is an excellent opportunity for a student or volunteer to gain practical experience in nonprofit administration, office management, community services, communications, and organizational operations while contributing to initiatives that support the well-being of men and boys. Key Duties & Responsibilities The Volunteer Administrator may be responsible for: Providing general administrative support to the President, Board of Directors, and program team. Organizing and maintaining electronic files, documents, forms, policies, and organizational records. Prepare meeting agendas, take meeting minutes, and maintain action-item lists. Scheduling meetings, programs, volunteer activities, and other organizational events. Managing and responding to general emails and inquiries as directed. Maintaining volunteer, placement student, partner, and community contact information. Assisting with volunteer and student onboarding documentation. Preparing letters, reports, presentations, spreadsheets, forms, and other administrative materials. Supporting registration and recordkeeping for programs, workshops, meetings, podcasts, and special events. Following up with team members regarding assigned tasks, deadlines, meetings, and required documents. Assisting with data entry and maintaining organizational databases and tracking sheets. Support community outreach, partnership correspondence, and event administration as needed. Maintain confidentiality and handle sensitive organizational and participant information appropriately. Assist with other reasonable administrative and operational duties as assigned. Candidate Requirements The ideal candidate should: Be organized, dependable, responsible, and able to manage multiple tasks. Have good written and verbal communication skills. Have basic knowledge of Microsoft Word, Excel, PowerPoint, Outlook, Google Docs, Google Sheets, or similar applications. Be comfortable using email, online meeting platforms, shared drives, and other digital tools. Have good attention to detail and recordkeeping skills. Work independently while also collaborating effectively with a team. Demonstrate professionalism when communicating with volunteers, students, community partners, service providers, and members of the public. Follow instructions and meet agreed-upon deadlines. Respect confidentiality, privacy, diversity, inclusion, and professional boundaries. Demonstrate an interest in nonprofit/community-based work and the well-being of men, boys, families, and communities. Previous administrative or volunteer experience is an asset but not required. Training and guidance will be provided. Students in programs such as Business Administration, Office Administration, Community Services, Social Services, Human Resources, Nonprofit Management, Communications, Public Administration, or related fields are encouraged to apply. Time Commitment Approximately 3–5 hours per week, depending on organizational needs and the volunteer's availability. We prefer a commitment of approximately 3–6 months. Hours may be flexible and arranged around school, employment, or other responsibilities. We may occasionally request evening or weekend availability for meetings, programs, or special events. For student placements, hours and responsibilities may be adjusted to meet the educational institution's requirements. What the Volunteer Will Gain This position provides an opportunity to develop practical experience in: Nonprofit administration and operations Office and document management Professional communication Meeting coordination and minute-taking Volunteer and student coordination Community program administration Data entry and information management Event and project support Teamwork and organizational leadership Community outreach and partnership development The volunteer will also gain experience working with a community-based nonprofit organization committed to increasing awareness, education, support, and dialogue around issues affecting men and boys. About Voice of Men 360 Voice of Men 360 is a Canadian nonprofit organization that promotes the well-being of men and boys through education, awareness, advocacy, peer support, community engagement, podcasts, workshops, events, and collaborative initiatives. We work to create opportunities for open conversations about men's mental health, healthy relationships, fatherhood, help-seeking, social isolation, workplace wellness, violence affecting men and boys, and other social and community issues. How to Apply Interested candidates are invited to submit a resume and a brief statement of interest outlining their background, availability, relevant skills, and reasons for wanting to volunteer with Voice of Men 360. Voice of Men 360 welcomes applicants from diverse backgrounds and encourages individuals committed to respectful, inclusive, community-focused service to apply. Please send us your resume to info@voiceofmen360.org

What you’ll do

Provide administrative support to the President, board, and program team by maintaining records, preparing documents, coordinating meetings, and managing communications. Support volunteer and student onboarding, program and event administration, data entry, community outreach, and confidential information handling.

Requirements

Candidates should be organized, dependable, detail-oriented, and able to communicate professionally, work independently, collaborate with a team, and meet deadlines. Basic familiarity with office and digital collaboration tools is expected; prior administrative or volunteer experience is an asset but not required, and training will be provided.

Listed skills

• written communication · Preferred
• Google Workspace · Preferred
• Administrative Support · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Document Management
• Recordkeeping
• Meeting Coordination
• Minute-Taking
• Scheduling
• Written Communication
• Verbal Communication
• Microsoft Office
• Google Workspace
• Email Management
• Data Entry
• Database Management
• Volunteer Coordination
• Confidentiality
• Community Outreach

Job areas

• Administrative
• Management & Leadership
• Social Services