Client Service Associate (CSA) - Planning & Scheduling - Part-time 0.8

Job summary

Coordinate nursing and home support visits using scheduling software while managing daily referrals and staffing adjustments. Ensure high-quality care by maintaining effective communication with clients, nurses, and service providers.

Job details

Requisition Details: Employment Status: Permanent, Part-time (0.8 FTE) Program Name: Assisted Living Services for High Risk Seniors Number of Hours Bi-Weekly: 60 Work Schedule: Days, Includes Weekends On Call: No Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position. About us: VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide the support people need and want at home and in the community, so they can live healthier, happier lives surrounded by loved ones. VON - At the heart of care. About the role: Are you passionate about health care and ready to make a meaningful impact in your community? As a Client Service Associate (CSA), you'll coordinate nursing and home support visits with our clients using scheduling software and digital tools, ensuring smooth operations and excellent communication. If you are tech-savvy, customer service-oriented, and enjoy problem-solving in a fast-paced environment, we have a career in planning and scheduling for you! What we offer: Competitive salaries, vacation time, and paid statutory holidays Tiered Benefits (health, dental, LTD) for eligible employees and an Employee Assistance Program Defined Benefit Pension Plan with company contribution for eligible employees Work-life balance from structured schedules Comprehensive orientation program Opportunities for skill development, eLearning, and career advancement Exposure to new health care technology What you'll do: Assign visits to nurses and home support workers based on local geography and client needs, while ensuring continuity of care and following guidelines and planning procedures Manage daily tasks, including receiving and processing client referrals and updates, and responding to phone inquiries from clients, doctors, service providers, and other agencies Handle scheduling by managing advanced plans and making daily adjustments due to sick calls, client cancellations, and new client admissions, while also taking care of administrative duties Work closely with team members and management to ensure adequate staffing levels each day and deliver quality care. Also, forecast staffing needs for the week Support clients, nurses, and home support workers to ensure they receive high-quality care Adapt to a fast-paced environment with changing priorities while meeting daily and weekly scheduling deadlines Protect confidential information about clients, colleagues, suppliers, and VON's operations Perform other duties as assigned What we're looking for: University or college education preferred; high school diploma required Office Administration Certificate, Medical Terminology Certificate, or equivalent experience is an asset Proficiency in MS Office programs, Outlook, faxing software, and database management Experience in a logistics or scheduling environment; familiarity with scheduling software such as AlayaCare is an asset Experience in a healthcare environment is advantageous Previous customer service experience in a contact center environment is an asset Experience in a unionized environment is a benefit A current and original copy of a satisfactory Criminal Records Check The use of Personal Protective Equipment (PPE) may be required VON Canada: Careers that fit your life. Join our team today! A quick note: This posting is for recruitment purposes. Full job descriptions are available. Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.

What you’ll do

Coordinate nursing and home support visits using scheduling software while managing daily referrals and staffing adjustments. Ensure high-quality care by maintaining effective communication with clients, nurses, and service providers.

Requirements

A high school diploma is required, with a preference for university or college education and office administration or medical terminology certificates. Proficiency in MS Office and experience in logistics or scheduling environments are highly valued.

Benefits

• Competitive salaries • Vacation time • Paid statutory holidays • Health insurance • Dental insurance • Long-term disability insurance • Employee assistance program • Defined benefit pension plan

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Logistics · Preferred
• Data entry · Preferred
• scheduling · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scheduling
• Logistics
• Customer service
• Data entry
• Database management
• Communication
• Problem-solving
• Time management
• Medical terminology
• Office administration
• MS Office
• Outlook
• Staffing coordination
• Attention to detail
• Database Management
• Office Administration
• Proper Body Mechanics
• Administrative Functions
• Planning
• Assisted Living
• Management
• Customer Service
• Employee Assistance Programs
• Problem Solving
• Medical Terminology
• Microsoft Outlook
• Nursing
• Operations
• Personal Protective Equipment
• Technical Acumen
• Detail Oriented

Job areas

• Healthcare
• Administrative
• Customer Service & Support
• Logistics
• Planning and Scheduling Manager
• Scheduler / Operations Coordinator
• Stock Clerks
• Production, Planning, and Expediting Clerks