Fleet Administrator

Job summary

The Fleet Administrator is responsible for managing day-to-day administrative operations, including processing vendor invoices, maintaining parts inventory, and overseeing facility-related activities. They also support procurement functions, prepare month-end reports, and manage vendor relationships to ensure fleet efficiency.

Job details

Join our dynamic team at Voyago, Transdev Ontario, where we pride ourselves on fostering a positive and exciting workplace culture! We're looking for a Fleet Administrator at our Kitchener, Ontario, base who values work-life balance. Here, you'll find a collaborative environment that encourages growth, teamwork, and respect. If you're ready to take your career to the next level in a place that truly values its employees, we want to hear from you! Position Summary Reporting to the Fleet & Assets Manager. You are responsible for maintaining the day-to-day administrative operations of the Fleet Services department. This includes processing work orders and vendor invoices, maintaining parts and vehicle inventory, managing vendor relationships and facility operations, and supporting procurement and reporting functions to ensure the effective functioning of all fleet and facility-related activities. Your Role Reporting directly to the Fleet & Assets Manager, Administration You will enter vendor invoices and verify/close repair orders in Fleet Software (e.g., Dossier) You will scan, file, and attach PM and warranty documentation You will maintain and organize physical and digital files You will process vehicle and parts warranty claims You will issue purchase orders and assist with inventory counts Fleet & Parts Support You will maintain vendor and vehicle files You will establish and manage vendor relationships and service contracts You will order and stock parts and supplies You will negotiate pricing and ensure minimum inventory levels to support operations Reporting You will prepare month-end and fuel reports You will track mileage, PM status, and out-of-service units You will assist with closing reports and inventory valuations Other Duties You will provide backup coverage and support as needed You will pick up and deliver vehicles/parts as required You are available to work Monday to Friday 8:00AM to 5:00PM Hourly Wage: $24.00/hr Your Profile You have obtained completion of secondary school diploma Your post-secondary or vocational specific training is an asset You have a minimum of 2-3 years in a similar role, ideally in fleet or maintenance operations You have a valid G-class Drivers Licence with a clean drivers abstract You can obtain a clean criminal record search Your experience with fleet software, such as MIR, would be an advantage You have knowledge of warranty or parts You have an ability to lift 20lbs regularly You are highly organized and detail oriented with the ability to multitask and manage conflicting priorities You have exceptional Microsoft office 365 experience and skills including Excel, Word and Office You have strong communication and interpersonal skills. The Perks We offer assistance in professional development We offer a $200 boot allowance We offer comprehensive benefits packages for full time employees with an Employee Assistance Program, a great company perks program and an Employee Referral Bonus for all staff We are an Award Winning company As a subsidiary of Transdev, we provide opportunities for a rewarding career with a growing, global transportation provider We focus on innovation and sustainable environmental initiatives We support the development, work-life balance and well-being of our employees We build a supportive corporate culture that encourages diversity and enables our people to flourish We enable our employees to have a positive social impact by deploying sustainable mobility solution Voyago is committed to provide accommodation for individuals with disabilities throughout the recruitment process. Accommodations are available upon request of the internal or external applicant. If you require an accommodation due to a disability for an interview, please notify Human Resources directly to make appropriate arrangements when contacted for an interview. We thank all applicants however only those under consideration will be contacted.

What you’ll do

The Fleet Administrator is responsible for managing day-to-day administrative operations, including processing vendor invoices, maintaining parts inventory, and overseeing facility-related activities. They also support procurement functions, prepare month-end reports, and manage vendor relationships to ensure fleet efficiency.

Requirements

Candidates must have a secondary school diploma and 2-3 years of experience in a similar fleet or maintenance role. A valid G-class driver's license and proficiency in Microsoft Office 365 are required.

Benefits

• Professional development assistance
• Boot allowance
• Comprehensive benefits package
• Employee Assistance Program
• Company perks program
• Employee Referral Bonus

Listed skills

• Inventory management · Preferred
• Procurement · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Detail-oriented · Preferred
• Multitasking · Preferred
• record keeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Fleet administration
• Vendor management
• Invoice processing
• Inventory management
• Procurement
• Data reporting
• Warranty claims
• Microsoft Office 365
• Excel
• Word
• Communication skills
• Detail oriented
• Multitasking
• Record keeping
• Microsoft 365
• Sustainability Initiatives
• Lifting Ability
• Operation Maintenance
• Communication
• Employee Assistance Programs
• Facility Operations
• Innovation
• Interpersonal Communications
• Invoicing
• Operations
• Purchasing
• Vendor Relationship Management
• Teamwork
• Price Negotiation
• Detail Oriented

Job areas

• Administrative
• Transportation
• Logistics
• Management & Leadership
• Fleet Administrator
• Transportation Supervisor
• Supply, Distribution and Related Managers
• First-Line Supervisors of Transportation Workers, All Other
• First-Line Supervisors of Transportation and Material Moving Workers, Except Aircraft Cargo Handling Supervisors

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