Accounts Administrator

Job summary

Process accounts payable and receivable, prepare invoices, track payments, maintain accurate financial records, reconcile accounts, and assist with month-end reporting. Respond to customer and vendor inquiries, support account management, and collaborate with internal stakeholders to ensure timely and accurate financial information.

Job details

The Accounts Administrator is a full-time, on-site role based in Guelph, ON. This position is responsible for processing accounts payable and receivable, maintaining accurate financial records, and supporting day-to-day accounting activities. The role includes preparing invoices, tracking payments, performing account reconciliations, and assisting with month-end reporting. The Accounts Administrator will also respond to customer and vendor inquiries, support account management activities, and collaborate with internal stakeholders to ensure timely and accurate financial information. This role contributes to the smooth operation of finance and accounting processes that support Vtrain Canada’s client-focused services. Qualifications Strong foundation in Finance and Accounting, with the ability to manage routine transactions and support reporting activities. Experience in Account Reconciliation, including reviewing statements, resolving discrepancies, and maintaining accurate ledgers. Proficiency in Account Management and Customer Service, with the ability to communicate clearly with clients, vendors, and internal teams. Comfort using accounting software and spreadsheets, with solid data entry skills and attention to detail. Excellent organizational and time management abilities, including prioritizing multiple deadlines. Strong analytical and problem-solving skills with a high level of accuracy and integrity. Post-secondary education in Accounting, Finance, Business Administration, or a related field is an asset. Previous experience in an administrative or accounting support role in a professional services environment is preferred.

What you’ll do

Process accounts payable and receivable, prepare invoices, track payments, maintain accurate financial records, reconcile accounts, and assist with month-end reporting. Respond to customer and vendor inquiries, support account management, and collaborate with internal stakeholders to ensure timely and accurate financial information.

Requirements

Candidates should have a foundation in finance and accounting, experience with account reconciliation, and proficiency in account management, customer service, accounting software, spreadsheets, and data entry. Strong organization, time management, analytical ability, accuracy, and integrity are expected; post-secondary education in a related field is an asset, and prior administrative or accounting support experience is preferred.

Listed skills

• Accounts receivable · Preferred
• Account Management · Preferred
• Customer service · Preferred
• Data entry · Preferred
• Organization · Preferred
• Time management · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Accounts Receivable
• Account Reconciliation
• Financial Recordkeeping
• Invoice Preparation
• Payment Tracking
• Month-End Reporting
• Account Management
• Customer Service
• Accounting Software
• Spreadsheet Proficiency
• Data Entry
• Organization
• Time Management
• Analytical Skills
• Problem-Solving

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support