Legal Reception & Administrative Assistant

Job summary

Coordinate new client intakes, respond to inquiries, welcome visitors, manage calls and appointments, and support daily office operations. Provide clerical and administrative assistance, maintain organized records and documents, handle confidential information discreetly, and attend to occasional work-related errands.

Job details

Legal Administration Assistant / Receptionist Employment Type: Full-Time Work Location: In Person About The Role We are seeking a reliable, organized, and professional Administration Assistant / Receptionist to join a busy professional office. The successful candidate will serve as the first point of contact for clients and visitors while providing essential administrative and clerical support to the team. The ideal candidate is personable, detail-oriented, and able to multitask effectively in a fast-paced environment. Previous legal office experience is an asset but not required, as training will be provided as needed. Key Responsibilities Coordinate new client intakes, including collecting and organizing client information and documentation. Respond to client inquiries professionally, courteously, and promptly. Welcome clients and visitors, ensuring a positive and professional reception experience. Answer and direct telephone calls, take messages, and respond to general inquiries. Schedule appointments and assist with daily office coordination. Attend to administrative matters at banks, courthouses, government offices, and other locations as required. Provide administrative and clerical support to professional staff. Maintain accurate records and organize documents. Handle confidential information with discretion and professionalism. Perform other administrative duties as required. Qualifications And Skills Previous experience in administration, reception, customer service, or a legal office is an asset. Excellent verbal and written communication skills. Strong organizational skills and attention to detail. Ability to multitask, prioritize responsibilities, and meet deadlines. Friendly, professional, and courteous demeanor. Proficiency with computers and standard office technology. Ability to work independently and collaboratively as part of a team. Strong sense of confidentiality, discretion, and professional judgment. Reliable, punctual, and dependable. Valid driver's licence and access to reliable transportation may be required for occasional work-related errands. Note: Legal office experience is not mandatory. Training will be provided to the successful candidate as necessary. What We Offer Competitive compensation Dental care. Extended health care. On-site parking. A professional and supportive work environment. Opportunities to gain legal office experience and develop administrative and client-service skills. Work Environment This is an in-person position in a professional office setting. The successful candidate should be comfortable interacting with clients, managing administrative responsibilities, and supporting the smooth day-to-day operation of the office.

What you’ll do

Coordinate new client intakes, respond to inquiries, welcome visitors, manage calls and appointments, and support daily office operations. Provide clerical and administrative assistance, maintain organized records and documents, handle confidential information discreetly, and attend to occasional work-related errands.

Requirements

Previous experience in administration, reception, customer service, or a legal office is an asset but is not required, and training may be provided. Candidates should have strong communication and organizational skills, attention to detail, computer proficiency, sound judgment, reliability, and the ability to work independently and collaboratively; a valid driver's licence and reliable transportation may be required.

Benefits

• Competitive Compensation • Dental Care • Extended Health Care • On-Site Parking • Professional And Supportive Work Environment • Opportunities To Gain Legal Office Experience And Develop Administrative And Client-Service Skills

Listed skills

• Customer service · Preferred
• telephone communication · Preferred
• Appointment Scheduling · Preferred
• Administrative Support · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Multitasking · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Client Intake Coordination
• Client Service
• Reception
• Telephone Communication
• Appointment Scheduling
• Administrative Support
• Clerical Support
• Recordkeeping
• Document Organization
• Verbal And Written Communication
• Organization
• Attention To Detail
• Multitasking
• Time Management
• Computer Proficiency
• Confidentiality

Job areas

• Administrative
• Legal
• Customer Service & Support

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