Proposal Coordinator

Overview Location: Edmonton, Alberta Position: Regular / Full Time Positions Available: 1 Waiward is a respected construction and maintenance service provider that operates one of Canada’s largest fabrication shops based out of Edmonton, Alberta. Our mission is To Be Your Trusted Partner which ensures we act with integrity in all that we do. Through planned growth and development, we have kept our commitment to provide our customers with an unsurpassed level of service. Waiward’s historical and future success is grounded in our collective commitment to our core values. At Waiward, we believe a diverse and inclusive workplace is the key to unlocking the full potential of our people. It is essential to build a team that represents the communities and clients we are serving. We attract, hire, and develop people of all backgrounds and ensure fairness and inclusion within our hiring processes. We believe in investing in people based on their expertise, capabilities, aspirations, and performance despite their race, religion, gender identity, sexual orientation, and beliefs. As a leader in our industry, we believe diversity and inclusion strengthen our team and are committed to making sustainable progress in our company and the communities and clients we serve. With the support of our leadership team and peers, our people are encouraged to share their perspectives. Job Purpose The Proposal Coordinator is responsible for the completion of EOI and prequalification requests, processing proposal requests, assembly of proposal documents, management of client portals, downloading/filing of client documents, and reporting of Estimating KPIs. Responsibilities Displays a commitment to Waiward’s incident-free vision, values, and culture. Supports the bid proposal process through the activities of coordination, SME collaboration, writing, finalization, assembly, internal reviews, and submission. Acts as chairperson of the bid/no-bid meeting; responsible for presenting opportunities, tracking meeting notes, and updating our meeting log. Checks the drawing registers that come with the packages to ensure the package is complete. Analyzes bid requirements and ensures that proposals meet requirements. Acts as client liaison during the bid process. Maintains tender and proposal document management as appropriate. Conducts maintenance of our proposal and prequalification content databases, including generation of reports. Reviews and formats various documents for proposals. Coordinates / administers bid debriefs, and post-submission lessons learned. Engages in the proposal, final formatting, assembly, and delivery. Develops and executes consistent company identity through document templates. Qualifications Degree or diploma in marketing, communications or another related field, or equivalent industry experience. Proven analytical, communication, organizational, project management, and technical writing skill. Proficient in MS Office software capacity to work effectively with deadlines and short-time frames in high-pressure environments. Proficient in Adobe Creative Suite, specifically InDesign, Photoshop, Illustrator would be an asset. Ability to lead multiple projects simultaneously. Possess detailed knowledge of proposal and marketing procedures, work processes, and tools, along with evidence of past successful management of proposals teams. Comfortable leading large group meetings. Working Conditions The job may require the incumbent to walk stairs; be outside in inclement weather (slippery surfaces and cold); carrying objects, driving and being exposed to normal office routines. Physical Requirements The incumbent is required to have close visual acuity to perform an activity such as: viewing a computer terminal for extended periods of time; and extensive reading. The incumbent is also required to stand and sit for extended periods of time. *Please note that only qualified candidates will be contacted. Waiward is an equal opportunity employer.

The Proposal Coordinator manages the end-to-end bid proposal process, including EOI and prequalification requests, document assembly, and client portal management. They also act as a client liaison and maintain proposal content databases while reporting on estimating KPIs.

Candidates must possess a degree or diploma in marketing, communications, or a related field, along with proven technical writing and project management skills. Proficiency in MS Office is required, while experience with Adobe Creative Suite is considered an asset.

• CommunicationPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Proposal coordination
• Technical writing
• Project management
• Analytical skills
• Communication
• Organizational skills
• MS Office
• Adobe Creative Suite
• InDesign
• Photoshop
• Illustrator
• Bid management
• Document formatting
• Client liaison
• Reporting
• Document Management
• Workplace Inclusivity
• Proposal Management
• Adobe Illustrator
• Adobe Photoshop
• Adobe InDesign
• Construction
• Management
• Computer Terminals
• Leadership
• Marketing
• Key Performance Indicators (KPIs)
• Marketing Communications
• Project Management
• Technical Writing
• Visual Acuity
• Templates
• Coordinating
• Filing

• Construction
• Administrative
• Marketing
• Management & Leadership
• Proposal Coordinator
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Aug 10, 2027

Posting language

English

Working hours

40 hours per week