Receptionist

Job summary

The Receptionist is responsible for greeting onsite visitors and managing daily office administrative tasks such as mail distribution and meeting room bookings. They also prepare various documents, manage office supplies, and assist with expense reporting.

Job details

The Opportunity As part of the Wajax team, the Receptionist is responsible for greeting onsite visitors to the branch. The incumbent will also be responsible for a variety of general duties to assist in the day-to-day office administrative requirements including ordering office supplies, booking meeting rooms, distributing incoming mail, mail merges for outgoing mail and preparing various documents within Word, Excel and PowerPoint documents The Role * Greets visitors, ensures safety procedures are followed regarding sign in/sign out * Book meeting rooms and arrange for any catering required * Photocopying, scanning and binding of various documents * Ensure that all incoming mail is sorted and distributed / prepares outgoing mail * Prepares mail merges as required * Updates telephone directory for office * Prepares expense reports * Orders office supplies and ensures all work areas are stock appropriately * Typing of various correspondence as required (Word/Excel/PowerPoint) The Candidate * Education: College diploma / Post secondary Education * Work Experience: Previous office administration experience (2-3 years) * Knowledge: Basic knowledge of heavy equipment and/or truck & coach industry sectors is an asset * Proficiency: Microsoft Office, including Outlook, Excel, Word and PowerPoint The Company Since 1858, Wajax has been a leading industrial products and solutions provider continually innovating to serve Canadian industry coast-to-coast. We work in an extensive range of industries and core sectors of the Canadian economy including energy and renewables, food and beverage, construction, industrial/commercial, transportation, forestry, mining, metal processing, and oil and gas – to name a few. Everything we do is powered by people passionate about making a difference and who are dedicated to driving Canadian industry forward. People who provide the experience and expertise that support the industries that build our cities, power our businesses, put a roof over our heads and food on our tables. Wajax offers a total compensation package that includes competitive pay, comprehensive benefits, learning and development, as well as some unique additional “perks.” Highlights include: * Competitive health and dental benefits with no waiting period for eligibility (100% employer paid premiums), plus health spending account. * Wajax led e-learning, and product training through industry leading manufacturers. * Exclusive discounts with a variety of manufacturers and service providers such as Ford, GM, Chrysler, Dell, TELUS, a group mortgage, home & auto insurance program, pet insurance, footwear & workwear, fitness membership, perkopolis, and more. * Recognition program where points are earned for merchandise or gift certificates, plus cash awards. * Company matched pension plan * Award-Winning Health and Wellness Program. By working with Wajax, you become part of an inclusive and diverse team that is dedicated to innovation and teamwork. We are committed to employing a workforce that is representative of the diverse communities across Canada in which we do business. As an equal opportunity employer, please inform us if any accommodation is required if contacted for an interview. As a condition of employment, final candidates will be subject to pre-screening. \\ Together we get more done.

What you’ll do

The Receptionist is responsible for greeting onsite visitors and managing daily office administrative tasks such as mail distribution and meeting room bookings. They also prepare various documents, manage office supplies, and assist with expense reporting.

Requirements

Candidates must have a college diploma or post-secondary education and 2-3 years of office administration experience. Proficiency in Microsoft Office applications is required, and knowledge of the heavy equipment or truck and coach industry is considered an asset.

Benefits

• Health benefits
• Dental benefits
• Health spending account
• E-learning
• Product training
• Discounts with manufacturers and service providers
• Group mortgage program
• Home and auto insurance program
• Pet insurance
• Fitness membership
• Recognition program
• Company matched pension plan
• Health and wellness program

Listed skills

• Office Administration · Preferred
• Microsoft Office · Preferred
• Microsoft Outlook · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• document preparation · Preferred
• Inventory management · Preferred
• Communication · Preferred
• safety procedures · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Reception
• Microsoft Office
• Outlook
• Excel
• Word
• PowerPoint
• Document preparation
• Mail distribution
• Meeting room booking
• Expense reporting
• Inventory management
• Communication
• Safety procedures
• Office Supply Management
• Office Administration
• Expense Reports
• Safety Procedures
• Microsoft Excel
• Mortgage Loans
• Economics
• Forestry
• Oil and Gas
• Innovation
• Merchandising
• Microsoft Outlook
• Microsoft PowerPoint
• Typing
• Print Binding
• Teamwork

Job areas

• Administrative
• Customer Service & Support
• Manufacturing
• Energy
• Transportation
• Receptionist
• Receptionists (general)
• Receptionists and Information Clerks

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