Facilities Work Coordinator

Cambridge, ON
On-site
Posted Oct 13, 2026
1 position

$40.17–$45.52 / hour

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: College diploma
Posting language: English
Working hours: 35 hours per week

Job summary

The Facilities Work Coordinator supports the maintenance and operations team by managing service contracts, coordinating building renovations, and ensuring work meets quality and safety standards. They act as a liaison between contractors, tenants, and management to resolve maintenance issues and track project progress.

Job details

Job Number: 5004[data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAEAAAABAQMAAAAl21bKAAAABlBMVEX///8AAABVwtN+AAAAAXRSTlMAQObYZgAAAAFiS0dEAf8CLd4AAAAEZ0lGZwAAAAp8We1TAAAADGNtUFBKQ21wMDcxMgAAAAdPbbelAAAACklEQVQY02NgAAAAAgABmGNs1wAAAABJRU5ErkJggg==] Job Type: Full-Time[data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAEAAAABAQMAAAAl21bKAAAABlBMVEX///8AAABVwtN+AAAAAXRSTlMAQObYZgAAAAFiS0dEAf8CLd4AAAAEZ0lGZwAAAAp8We1TAAAADGNtUFBKQ21wMDcxMgAAAAdPbbelAAAACklEQVQY02NgAAAAAgABmGNs1wAAAABJRU5ErkJggg==] Vacancy Reason: Backfill Location: 100 Maple Grove Rd - Regional Operations Centre, 150 Frederick St - Regional Admin Headquarters[data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAEAAAABAQMAAAAl21bKAAAABlBMVEX///8AAABVwtN+AAAAAXRSTlMAQObYZgAAAAFiS0dEAf8CLd4AAAAEZ0lGZwAAAAp8We1TAAAADGNtUFBKQ21wMDcxMgAAAAdPbbelAAAACklEQVQY02NgAAAAAgABmGNs1wAAAABJRU5ErkJggg==] Job Category: Other[data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAEAAAABAQMAAAAl21bKAAAABlBMVEX///8AAABVwtN+AAAAAXRSTlMAQObYZgAAAAFiS0dEAf8CLd4AAAAEZ0lGZwAAAAp8We1TAAAADGNtUFBKQ21wMDcxMgAAAAdPbbelAAAACklEQVQY02NgAAAAAgABmGNs1wAAAABJRU5ErkJggg==] Number of Positions: 1 Department: Facilities Operations[data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAEAAAABAQMAAAAl21bKAAAABlBMVEX///8AAABVwtN+AAAAAXRSTlMAQObYZgAAAAFiS0dEAf8CLd4AAAAEZ0lGZwAAAAp8We1TAAAADGNtUFBKQ21wMDcxMgAAAAdPbbelAAAACklEQVQY02NgAAAAAgABmGNs1wAAAABJRU5ErkJggg==] Division: Engineering and Environmental Services[data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAEAAAABAQMAAAAl21bKAAAABlBMVEX///8AAABVwtN+AAAAAXRSTlMAQObYZgAAAAFiS0dEAf8CLd4AAAAEZ0lGZwAAAAp8We1TAAAADGNtUFBKQ21wMDcxMgAAAAdPbbelAAAACklEQVQY02NgAAAAAgABmGNs1wAAAABJRU5ErkJggg==] Hours of Work: 35[data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAEAAAABAQMAAAAl21bKAAAABlBMVEX///8AAABVwtN+AAAAAXRSTlMAQObYZgAAAAFiS0dEAf8CLd4AAAAEZ0lGZwAAAAp8We1TAAAADGNtUFBKQ21wMDcxMgAAAAdPbbelAAAACklEQVQY02NgAAAAAgABmGNs1wAAAABJRU5ErkJggg==] Work Schedule: Monday - Friday 8:00am - 4:00pm Union: CUPE 1883 Grade: CUPE 1883 Grade 012[data:image/png;base64,iVBORw0KGgoAAAANSUhEUgAAAAEAAAABAQMAAAAl21bKAAAABlBMVEX///8AAABVwtN+AAAAAXRSTlMAQObYZgAAAAFiS0dEAf8CLd4AAAAEZ0lGZwAAAAp8We1TAAAADGNtUFBKQ21wMDcxMgAAAAdPbbelAAAACklEQVQY02NgAAAAAgABmGNs1wAAAABJRU5ErkJggg==] Salary Range: $40.17 - $45.52 per hour Posting Date: October 13, 2026 at 12:00am About Us! The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to: * Taking only what we need * Leaving some for others * Keeping the dish clean This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity. Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan [https://www.regionofwaterloo.ca/en/regional-government/strategic-plan-2023-2027.aspx], “Growing with Care,” we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community. THE ROLE Works as part of the facilities maintenance and operations team to support the delivery of maintenance work and projects for region-owned buildings/properties (including social housing units), ensuring work meets quality standards and service timelines. Monitors and coordinates on-site service contract work. Plans and coordinates building renewal/renovation projects. DUTIES/RESPONSIBILITIES * Supports facilities maintenance service contract administration (e.g., janitorial, snow plowing, life/safety electrical). Resolves issues with contractors, tenants, and escalates to supervisor as required. Documents contractor performance and provides input related to terms/conditions of existing/prospective maintenance contracts. * Monitors and documents compliance with service agreements, including legislation, policies, and procedures related to the maintenance of units, buildings, and grounds, and entry/notice procedures under tenant protection legislation. * Works in collaboration with facilities maintenance technicians to support general maintenance service delivery for Regional buildings/properties, including social housing units. Provides project management support for housing unit renovations as part of move in/out process by tracking, documenting, and monitoring work requirements, timelines, and project status. Arranges for parking enforcement services at Regional lots. * Assesses building and grounds conditions and initiates maintenance repairs, upgrades, or improvements, within limits. Obtains price quotes/estimates, creates scope of work, and arranges for contractor. Identifies need for immediate/emergency contracted services and arranges for same. * Meets with clients, tenants, program groups, and management to review complaints regarding unsatisfactory/incomplete maintenance work. Compiles information and takes steps to resolve, including re-issuing work orders, consulting with supervisor, and working with contractors and maintenance staff. * Plans, coordinates, and administers minor building renewal/renovation projects for buildings and properties, as assigned and within scope of operations. Projects focus on multi-housing sites (e.g., shingle replacements, painting hallways/common spaces). Develops project specifications, obtains price quotes and contractor. Works with external groups such as Bell/Rogers and insurance adjusters. Conducts site visits to validate scope and prepare work plan and schedule. Consults with facilities maintenance technicians for building and technical expertise and feedback. * Tracks, documents, and monitors work order schedules, budget, and overall project requirements/ work from start to finish. Develops plans, approves construction drawings, and signs off on safety plans. Anticipates and resolves issues. Makes changes to initial scope, such as including extra work, for cost effectiveness. Reviews invoices and accepts completed work. Maintains project documentation/records. * Arranges logistics for contractors/consultants (e.g., access to buildings, building contacts, special requirements). Accompanies contractors/consultants as required into housing units. Maintains a master key system for contractors to sign out/return. * Works with work scheduler and management to coordinate work activities and scheduling of maintenance staff, contractors, and students. * Completes property incident reports for insurance risk management and Legal, for management approval. * Reports status of projects, including expected completion dates, issues, and changes to supervisor. * Monitors inventory of building cleaning supplies, equipment, maintenance and grounds materials, and conducts annual audits. Has a P-card to purchase supplies. * Provides logistical information regarding building and site specifications and dimensions for procurement processes, including capital works projects. * Assists management to assess business practices and trends related to contracted services and recommends service improvements/efficiencies. * Notifies the building emergency response team on updates to emergency work plans. * Performs related duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of current building maintenance practices, building/property management procedures, and project management practices and methodology. * Knowledge and skill acquired through a 3-year college diploma in an architectural/construction-related program, plus 3 years of demonstrated related field experience in a facility management setting, or, a 2-year diploma in a facility management/construction-related program, plus 5 years of demonstrated experience in maintenance and construction/project management. * Knowledge of and ability to follow policies, procedures (including purchasing and financial procedures), related by-laws and legislation (e.g., fire, building code, health and safety, labour relations, tenancy law, private landowners, privacy, public health). * Organizational and problem solving skills to coordinate and prioritize work to meet immediate/ emergency needs; multi-task; and meet deadlines and service requirements. * Project management skills (planning, developing, and implementing project scope, specifications, and timelines). * Communication, human relations, and de-escalation skills to respond to questions/concerns and resolve issues/complaints regarding tenants/clients and contractors; recognize and defuse contentious situations; work with other staff to coordinate work scheduling and administer contracts; and participate as an effective team member. * Computer skills with ability to use software such as Microsoft Office, work order systems, and a financial system. * Valid class G driver’s licence (or G2 with 3 years of driving experience) and satisfactory driving record are required to operate Regional vehicles. * Ability to write/maintain records on service contracts and work orders. Ability to write project correspondence, reports for management; specifications and scope of work for consultants and contractors, and staff where applicable; and deficiency lists, notices to vacate, tenancy act forms, and legal notices. * Ability to read industry manuals, bulletins, letters, and updates related to practices and policies. * Ability to support and demonstrate the Region’s values. Region of Waterloo is committed to building a workforce through fair, equitable, and accessible hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve and to promote a respectful, inclusive, and equitable workplace. We invite all interested individuals to apply and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to: * First Nations, Métis and Inuit peoples, and all other Indigenous peoples; * members of groups that commonly experience discrimination due to race, ancestry, religion and/or spiritual beliefs, or place of origin; * persons with visible and/or invisible (physical and/or mental) disabilities; * persons who identify as women; and persons of marginalized sexual orientations, gender identities, and gender expressions For questions or to request accommodations during your recruitment, onboarding or employment, please contact talentmanagement@regionofwaterloo.ca [talentmanagement@regionofwaterloo.ca], or by calling our Service First Contact Centre at phone number (519) 575-4400. Use of Artificial Intelligence in the Hiring Process: Region of Waterloo may use artificial intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications will also be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final hiring decisions. Please note: candidates will be provided an update on their application. Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).

What you’ll do

Requirements

Candidates must possess a 2-3 year college diploma in an architectural or construction-related program combined with 3-5 years of relevant field experience. A valid class G driver's license and knowledge of building codes, safety legislation, and project management methodologies are required.