Bookkeeper

Job summary

Record and code transactions, maintain the general ledger, monitor receipts and receivables, process approved payables, and prepare bank reconciliations and financial statements. Maintain organized digital accounting records, track grant funding, prepare required reporting forms, and support year-end reporting with the Executive Director, Treasurer, and external auditor.

Job details

JOB SUMMARY To provide bookkeeping services to the Weaselhead/Glenmore Park Preservation Society REPORTING TO: Executive Director RESPONSIBILITIES: Regularly and accurately records monthly transactions using accepted industry standard accounting software (Note: the Society is currently using a spreadsheet-based accounting system and the bookkeeper will aid in the conversion to a new software solution) Appropriately codes all records and records transactions in the general ledger Monitors bank accounts, PayPal and other payment vehicles to ensure all receipts are recorded and tracks accounts receivable from third parties for Education Programs that the society provides Highlights overdue receivable to the Education Coordinator for follow-up Processes accounts payable on all approved expenses Prepares Interac Transfers or EFTs for all Contractor invoices and expenses for approval and payment by the Executive Director and designated board approvers Prepares monthly bank reconciliations on all bank accounts Using the deferral method of accounting, tracks and records all grant funding (Note: the Society is currently using the cash method but is strongly considering moving to the deferral accounting method) Digitally files and maintains all accounting records in an organized and accessible fashion Prepares financial statements (i.e. monthly financial statements, yearly financial statements) Works with the Executive Director, Treasurer and the external auditor to prepare year-end financial statements Makes year-end adjusting entries Prepares various financial reporting forms (i.e. GST66 Rebate, T1044, Gaming Forms, etc.) Accurately tracks work completed Communicates with Executive Director and Treasurer both verbally and in written format Other duties as required SKILLS Ability to prioritize and multitask Strong attention to detail Strong in organization and written/verbal communication QUALIFICATIONS Minimum of one year experience in the not-for-profit sector Minimum of 2 years bookkeeping/accounting experience HOURS OF WORK 8-12 hours / month NATURE OF WORKING RELATIONSHIP The bookkeeper role will be an independent contractor position The work will be conducted remotely, with occasional meetings with the Executive Director and the Treasurer It is expected the contract would be extended on an annual basis HOW TO APPLY Please send your resume and cover letter in pdf format to the Executive Director, Maureen Luchsinger (email: weasel@theweaselhead.com)

What you’ll do

Record and code transactions, maintain the general ledger, monitor receipts and receivables, process approved payables, and prepare bank reconciliations and financial statements. Maintain organized digital accounting records, track grant funding, prepare required reporting forms, and support year-end reporting with the Executive Director, Treasurer, and external auditor.

Requirements

Requires at least one year of experience in the not-for-profit sector and at least two years of bookkeeping or accounting experience. Candidates should be detail-oriented, organized, able to prioritize and multitask, and have strong written and verbal communication skills.

Listed skills

• Bookkeeping · Preferred
• Accounting · Preferred
• Accounts receivable · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Organization · Preferred
• Prioritization · Preferred
• Multitasking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Bookkeeping
• Accounting
• General Ledger
• Accounts Receivable
• Accounts Payable
• Bank Reconciliation
• Financial Statement Preparation
• Grant Accounting
• Year-End Adjusting Entries
• GST Reporting
• Financial Reporting
• Attention to Detail
• Organization
• Prioritization
• Multitasking
• Written and Verbal Communication

Job areas

• Finance & Accounting
• Environmental & Sustainability
• Administrative