Legal Talent Coordinator

Job summary

The Legal Talent Coordinator supports the PD Team in managing performance reviews, recruitment processes for students and associates, and onboarding activities. They also handle day-to-day program management, including calendar tracking, event organization, and administrative support.

Job details

WeirFoulds - Legal Talent Coordinator Overview The Legal Talent Coordinator plays a critical role in shaping the experience of our Legal Talent (Students, Law Clerks, Associates and Income Partners) working closely with the Director of Legal Talent and Manager of Professional Development (together, the PD Team). You will assist with key activities such as performance reviews, recruitment, onboarding, and training, all while collaborating with cross-functional teams across HR, IT, Finance, Facilities, Marketing and more. This is an exciting opportunity to manage diverse tasks, from financial reporting and data analysis to organizing engaging social events. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage high-volume, time-sensitive tasks with professionalism and discretion. Principal Duties & Responsibilities: Performance Reviews: Plan, organize and help manage the performance review processes for our Legal Talent including collecting feedback, scheduling review meetings, reviewing and compiling feedback, and assisting with preparing meeting materials for the Talent Committee. Lateral Recruitment: Assist with the recruitment process for Associates, drafting the job posting and working with HR to post in various forums, managing the application portal, scheduling interviews and being a point of contact for the candidates. Student Recruitment: Assist with the recruitment process for Students, including supporting the PD Team with organizing an open house and firm members’ attendance at career fairs, drafting the job posting and managing the application portal (which includes a high volume of applications by school), liaising with law schools regarding status of candidates, assembling review packages for lawyer volunteers, and scheduling interviews. Training, Onboarding & Orientation: Working with the PD Team and other members of business services to organize and coordinate all training activities for students and associates; prepare orientation schedules and onboarding materials for newly hired students and associates; liaise with various business services departments. Day-to-Day Program Management: Assist with ordinary course functions of the associate and student programs including managing the annual calendar and tracking deadlines; organizing engagement and social events led by the PD team, managing processes related to associate leaves, secondments and departures. General Administrative Tasks: Book meetings, manage calendars, draft email communications, and provide administrative and project management support on an as-needed basis. Manage expenses and invoices related to professional memberships, CPD programs and other talent-related costs. Education/Knowledge and Experience: Previous experience in professional services, HR coordination, legal administration, or recruitment support strongly preferred Project management experience Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new systems. Proficiency in Vi software (Eval, Recruit, etc.) considered to be a strong asset Skills and Abilities: Excellent project management skills Excellent written and oral communication skills and attention to detail Outstanding time management & organizational skills with the ability to prioritize competing tasks and manage high-volume workflow Capacity to complete tasks with minimal supervision Ability to work as a team player in a professional, courteous manner Advanced problem-solving, critical thinking and decision-making skills High level of professionalism, confidentiality and discretion Note: this role will require paid overtime at certain times of the year. This is a new role. Candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file). Click here to apply online. The target salary range for this position is $50,000 – $60,000, commensurate with the successful candidate’s skills, experience, and qualifications.

What you’ll do

The Legal Talent Coordinator supports the PD Team in managing performance reviews, recruitment processes for students and associates, and onboarding activities. They also handle day-to-day program management, including calendar tracking, event organization, and administrative support.

Requirements

Candidates should have experience in professional services, HR coordination, or legal administration, along with strong project management and organizational skills. Proficiency in Microsoft Office and the ability to manage high-volume, time-sensitive tasks with professionalism are essential.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Data analysis · Preferred
• Critical Thinking · Preferred
• Communication Skills · Preferred
• Project management · Preferred
• Microsoft Office Suite · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project management
• Performance review management
• Recruitment support
• Onboarding
• Data analysis
• Financial reporting
• Microsoft Office Suite
• Vi software
• Time management
• Organizational skills
• Communication skills
• Problem-solving
• Critical thinking
• Attention to detail
• Discretion
• Professionalism
• Workflow Management
• Organizational Skills
• Talent Recruitment
• Student Recruitment
• Administrative Functions
• Microsoft Excel
• Data Analysis
• Decision Making
• Communication
• Confidentiality
• Training And Development
• Critical Thinking
• Finance
• Financial Statements
• Marketing
• Invoicing
• Problem Solving
• Project Management
• Microsoft Outlook
• Microsoft Office
• Employee Onboarding
• Performance Review
• Program Management
• Time Management
• Verbal Communication Skills
• Scheduling
• Coordinating
• Prioritization
• Teamwork
• Detail Oriented

Job areas

• Human Resources
• Legal
• Administrative
• Management & Leadership
• Legal Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive