Human Resources Coordinator

Job summary

Coordinate employee onboarding and offboarding, maintain confidential personnel and HRIS records, and respond to routine employee and manager questions. Support payroll and benefits administration, HR compliance, mandatory training, reporting, and employee engagement initiatives.

Job details

HR Coordinator WH X-Ray & Ultrasound |Hamilton, Ontario | Full-Time| 100% Onsite About WH X-Ray & Ultrasound WH X-Ray & Ultrasound is a diagnostic imaging organization providing patient-focused services across multiple clinic locations. We are seeking a highly organized, approachable HR Coordinator to support employee administration, HR compliance, payroll coordination and a positive employee experience. Position Summary The HR Coordinator supports the day-to-day delivery of human resources services, working closely with HR, Finance, managers and employees. This role requires discretion, accuracy, strong follow-through and a working knowledge of Ontario employment legislation. This position is fully onsite; remote or hybrid work is not available. Onboarding & Offboarding Coordinate onboarding from accepted offer through orientation, documentation, HRIS setup and required pre-employment checks. Prepare offer letters, employment agreements, new-hire packages and policy acknowledgements. Track required credentials, background checks, training and probationary review milestones. Coordinate employee offboarding, including exit paperwork, exit interviews, return of company property, access notifications and payroll handoff. HR Administration & Employee Support Maintain accurate, confidential personnel files and HRIS records, including Dayforce where applicable. Prepare employment verification letters, changes in status, compensation updates and other employee correspondence. Respond to routine employee and manager questions about policies, benefits, leave and HR procedures; escalate complex issues appropriately. Support attendance tracking, performance documentation, employee engagement initiatives and HR reporting. Payroll & Benefits Support Support designated payroll functions, including reviewing time and attendance information and submitting approved changes. Coordinate new-hire, termination, leave, compensation and employment-status updates with Payroll and Finance. Investigate routine payroll discrepancies and maintain accurate records and appropriate approvals. Assist with benefits enrolment, changes, terminations and employee inquiries. Policies, Legislation & Compliance Apply current knowledge of Ontario’s Employment Standards Act, Human Rights Code, Occupational Health and Safety Act and other applicable employment requirements. Support the review, communication and consistent administration of company HR policies and procedures. Maintain confidential records and assist with mandatory training, compliance documentation and audit readiness. Flag legislative or policy changes and refer sensitive employee relations matters to HR leadership. Assist with HR projects and other related duties as assigned. Qualifications Post-secondary education in Human Resources, Business Administration or a related field. Experience in an HR Coordinator, HR Administrator or similar role, preferably in a multi-site environment. Working knowledge of Ontario employment legislation, HR policies and confidentiality requirements. Experience with onboarding, offboarding, employment documentation and HRIS systems; Dayforce experience is an asset. Exposure to payroll and benefits administration is an asset. Strong Microsoft Office skills, attention to detail, sound judgment and professional communication. Ability to prioritize competing deadlines and work independently in a busy, onsite setting. Work Arrangement This is a full-time, 100% onsite position based in Hamilton, Ontario. Regular in-person attendance is required. Equal Opportunity WH X-Ray & Ultrasound is committed to an inclusive and accessible workplace. Workplace accommodation is available in accordance with applicable legislation.

What you’ll do

Coordinate employee onboarding and offboarding, maintain confidential personnel and HRIS records, and respond to routine employee and manager questions. Support payroll and benefits administration, HR compliance, mandatory training, reporting, and employee engagement initiatives.

Requirements

Post-secondary education in Human Resources, Business Administration, or a related field, with experience in an HR Coordinator, HR Administrator, or similar role. Requires working knowledge of Ontario employment legislation, HRIS and employment documentation experience, strong Microsoft Office skills, discretion, accuracy, and the ability to manage competing deadlines.

Listed skills

• Onboarding · Preferred
• Microsoft Office · Preferred
• Attention to detail · Preferred
• Prioritization · Preferred
• Compliance Documentation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Onboarding
• Offboarding
• HR Administration
• Employee Support
• Human Resources Information Systems
• Dayforce
• Payroll Coordination
• Benefits Administration
• Ontario Employment Legislation
• Employment Documentation
• Confidential Records Management
• Microsoft Office
• Attention to Detail
• Professional Communication
• Prioritization
• Compliance Documentation

Job areas

• Human Resources
• Administrative
• Healthcare