Site Safety Administrator

Job summary

Provide administrative support to the Site Superintendent and Project Manager, including processing invoices and maintaining digital filing systems. Manage site safety compliance through daily inspections, PPE inventory, and coordination of safety meetings.

Job details

At WestUrban, we don’t just build homes, we build communities through our expertise in construction management, customized development, and development planning across Western Canada. Our rapidly growing company is built on a foundation of strong relationships, extending to employees, clients, stakeholders, contractors and suppliers. We believe that investing in people is the cornerstone of our success. We build dynamic teams powered by respect, integrity, and experience. This mission empowers us to find innovative solutions, and to develop leading-edge concepts that enhance and support growing communities. Thinking about a change? We welcome driven and skilled individuals from all backgrounds, as we recognize that having diverse perspectives, makes us stronger. We support our employees and want to see them succeed. We believe growing from within is the best solution to build healthy teams. We are currently accepting applications for a Site Safety Administrator to work out of our Winnipeg construction site. The successful candidate will be working under the direct supervision of the Site Coordination Manager and providing accurate and efficient administrative support to the Site Superintendent and Project Manager. If you thrive in a fast-paced environment, we encourage you to apply! What you will be doing: Administrative: * Process packing slips, invoices, POs, and timecards; forward to accounting * Track purchase orders and maintain accurate records for staged deliveries * Maintain organized digital and hard copy filing systems * Support site documentation (ERP, fall protection, signage, tool inventory, etc.) * Assist with expense tracking, reporting, and general admin support * Maintain site office organization, supplies, and cleanliness * Provide ongoing clerical support to Site Superintendents and Project Managers Safety: * Maintain PPE inventory and site safety supplies * Conduct daily inspections and complete hazard IDs and safety observations * Ensure compliance with safety documentation (e.g., Salus, permits, orientations) * Update safety boards, signage, and emergency information * Coordinate safety meetings, toolbox talks, and documentation * Maintain first aid supplies, SDS records, and worker certifications Shipping & Receiving: * Follow lead times and supplier requirements as per WestUrban procedures * Complete purchase/rental requisitions and coordinate deliveries with site team * Inspect and reconcile shipments against POs and packing slips; report discrepancies * Organize, track, and distribute materials to trades * Maintain secure, clean, and organized storage areas * Communicate promptly with suppliers and follow up on outstanding items Qualifications * Minimum one year site administration experience (construction preferred) * Strong communication, organization, and attention to detail * Proficient in MS Office (Word, Excel, Outlook) * Safety experience considered an asset * Self-motivated, adaptable, and able to work in fast-paced environments * Ability to work independently and as part of a team * Physically able to lift up to 50 lbs occasionally * A team player with excellent interpersonal skills and adaptability Extras we like to see: * Intermediate First Aid/Advanced First Aid is considered a strong advantage * NCSO/CSO is considered a strong advantage * Understanding of accounting procedures is an asset * Knowledge of standard site practices and procedures an asset What do we offer you? Finding and retaining the right people is very important to us. We want to offer an opportunity to someone who is passionate not only about building quality apartment buildings, but a chance to build communities that make a lasting impact. We provide a competitive salary based on experience in addition to the below: * Health and Dental plan with Life and Long-Term Disability Insurance * Participating in the Profit share program * Service recognition and Wellness programs Salary range for this position is $27.00 to 31.50 per hour. We are committed to the principles of employment equity and encourage applications from all qualified applicants. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. This job posting will remain open until the role has been filled.

What you’ll do

Provide administrative support to the Site Superintendent and Project Manager, including processing invoices and maintaining digital filing systems. Manage site safety compliance through daily inspections, PPE inventory, and coordination of safety meetings.

Requirements

Requires at least one year of site administration experience, preferably in construction, and proficiency in MS Office. Candidates must be physically able to lift up to 50 lbs and possess strong organizational and communication skills.

Benefits

• Health Plan
• Dental Plan
• Life Insurance
• Long-Term Disability Insurance
• Profit Share Program
• Service Recognition
• Wellness Programs

Listed skills

• First Aid · Preferred
• Filing · Preferred
• Administrative Support · Preferred
• Safety Compliance · Preferred
• Compliance · Preferred
• safety · Preferred
• Documentation · Preferred
• Communication · Preferred
• Development · Preferred
• Administrative · Preferred
• Accounting · Preferred
• coordination · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Site Administration
• Safety Compliance
• MS Office
• Inventory Management
• Shipping and Receiving
• Hazard Identification
• Documentation Control
• Interpersonal Skills
• Organization
• Attention to Detail

Job areas

• Construction
• Security & Safety
• Administrative
• Logistics
• Management & Leadership

More jobs from WestUrban Properties Management