Senior Administrative Assitant

Job summary

Provide administrative and emergency dispatch support to the Whistler Blackcomb Patrol, including maintaining incident and personnel records, supporting payroll and purchasing, and reconciling expenses and invoices. Oversee office operations, assist with scheduling and reporting, coordinate uniforms and equipment, and help with dispatch during busy periods.

Job details

Rockies Vail Beaver Creek Breckenridge Park City Keystone Crested Butte Grand Teton Lodge Company Vail Resorts Headquarters West Heavenly Northstar Kirkwood Stevens Pass Northeast Stowe Okemo Mount Snow Hunter Attitash Wildcat Mount Sunapee Crotched Mid-Atlantic Liberty Roundtop Whitetail Jack Frost Big Boulder Midwest Wilmot Afton Alps Mt Brighton Alpine Valley Boston Mills & Brandywine Mad River Mountain Hidden Valley Snow Creek Paoli Peaks Canada Whistler Blackcomb Australia Perisher Falls Creek Hotham Senior Administrative Assitant Date: Oct 17, 2026 Location: Whistler, BC, Canada Company: Whistler Blackcomb Shift Type: Winter Seasonal 2026/2027 Create Your Experience of a Lifetime! Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world. With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success. Job Benefits Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons MORE employee discounts on lodging, food, gear, and mountain shuttles RSP Options (after 12 months or 2000 cumulative hours of service) Employee Assistance Program Excellent training and professional development Referral Program Full Time Roles Are Eligible For The Above, Plus Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours) Free ski passes for dependents Critical Illness and Accident plans Job summary: To provide administrative and emergency dispatch support to the Whistler Blackcomb Patrol. What You’ll Be Doing This position provides department administration, office oversight, Company compliance, and purchasing support. Administrator of Patrol database record-keeping program, which includes incident data entry, Company compliance, training tracking, etc. Responsible for payroll, purchasing, expense reports, and invoice reconciliation. This position requires working in office and mountain settings. Job Specifications Starting Wage: $22.09/hr - $25.99/hr Employment Type: Winter Seasonal 2026/2027 Shift Type: Full Time hours available Minimum Age: At least 18 years of age Housing Availability: No Essential Job Responsibilities WorkDay HR time keeping; Coupa – Purchasing supplies and services; Incident Data entry check; Risk Consol data entry for employee reports of injury; Personnel Administration – Payroll, assist with on-boarding &off-boarding coordination, employee files, training records, uniforms & gear; Office Administration – Phone, radios, copy and fax machines, scanning, record keeping, office supplies, correspondence, manufacturer and supplier info, service bulletins; Scheduling assistance; Generate reporting for OT and tracked expenses; Help coordinate information regarding company updates and annual processes including EES, reviews and daily pre-shift updates; Track and monitor recognition program usage for department; Enter purchase orders, code invoices and coordinate with procurement to research supplies and new vendors; Coordination of uniforms and tools. Daily quality assurance check of scheduling on mountain Patrollers; Assist with dispatching duties during busy periods. Qualifications Confidentiality and good judgment. Capable of establishing priorities and managing the resulting workload. Must have strong organizational and management skills. Must have excellent written and communication skills. Familiarity with Whistler/Blackcomb policies and procedures is an asset. Ski Industry experience is an asset. Must have competent knowledge in computer programs, including Word, Excel, and Accounting Software The ability to work independently with little direction Must be flexible as the work schedule may vary Valid B.C. Driver’s License and satisfactory driver’s abstract In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution. We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers. Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law. Requisition ID 516892 Reference Date: 08/26/2026 Job Code Function: Administrative

What you’ll do

Provide administrative and emergency dispatch support to the Whistler Blackcomb Patrol, including maintaining incident and personnel records, supporting payroll and purchasing, and reconciling expenses and invoices. Oversee office operations, assist with scheduling and reporting, coordinate uniforms and equipment, and help with dispatch during busy periods.

Requirements

Applicants must demonstrate confidentiality, sound judgment, strong organizational and communication skills, and the ability to prioritize work independently while remaining flexible. Competent knowledge of Word, Excel, and accounting software is required, along with a valid British Columbia driver's license and satisfactory driving record; ski industry experience and familiarity with Whistler Blackcomb policies are assets.

Benefits

• Free Employee Ski Passes
• Discounted Lift Tickets for Friends and Family
• Free Ski Lessons
• Employee Discounts on Lodging, Food, Gear, and Mountain Shuttles
• Retirement Savings Plan Options
• Employee Assistance Program
• Training and Professional Development
• Referral Program
• Health Insurance
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Free Ski Passes for Dependents
• Critical Illness and Accident Plans

Listed skills

• written communication · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Microsoft Word · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Emergency Dispatch
• Payroll Administration
• Purchasing
• Expense Reporting
• Invoice Reconciliation
• Incident Data Entry
• Record Keeping
• Scheduling
• Personnel Administration
• Organizational Skills
• Written Communication
• Microsoft Word
• Microsoft Excel
• Accounting Software
• Confidentiality

Job areas

• Administrative
• Sports & Recreation
• Security & Safety
• Human Resources
• Finance & Accounting

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