Staff Scheduler - Main User

Job summary

The incumbent is responsible for maintaining adequate staffing levels and payroll processes using ESP/SAP systems. They also provide clerical support, generate reports, and coordinate staff rotations and shift coverage.

Job details

Requisition ID: 412870 Position Number: 20089843 Posting End Date: October 22, 2026 City: Winnipeg Employer: Shared Health Site: Health Sciences Centre Department / Unit: Patient Services Medicine Support Job Stream: Non-Clinical Union: CUPE Anticipated Start Date: ASAP FTE: 1.00 Anticipated Shift: Days Work Arrangement: In Person Daily Hours Worked: 7.50 Annual Base Hours: 1950 Salary: $23.388, $24.064, $24.757, $25.473, $26.209, $26.967 Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations. Position Overview Under the general direction of the Manager or Designate, the incumbent is responsible for ensuring that adequate staffing levels are maintained for the units as designated in addition, provides efficient clerical support as assigned. Duties include: Maintaining staffing and payroll processes utilizing ESP/SAP. This includes assigning staff to new rotations/schedules under the direction of the Manager. Placing calls to staff as required to cover unmet baseline requirements, short-term absences and workload. Placing calls to staff and offering additional shifts in accordance with applicable Collective Agreements. Ensuring data integrity and accuracy in ESP/SAP and in all other aspects relating to staffing and alerts Manager of any discrepancies. Prioritizing workload. Following Contingency guidelines utilizing a manual staffing and payroll system, when required. Generating reports and typing a variety of correspondence, policies and using appropriate PC applications such as word processing, database, and spreadsheets. Experience One-year previous staff scheduling experience required. Education (Degree/Diploma/Certificate) Complete high school education, Manitoba standards, required. Successful completion of a recognized secretarial training program or equivalent combination of education and experience as recognized by the Centre, required. Certification/Licensure/Registration Not Applicable Qualifications and Skills Typing 45 wpm required. Demonstrated proficiency in the use of Microsoft Office (Word, Excel and Access) required. Medical terminology preferred. Excellent interpersonal and communication skills required. Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values. Must understand and communicate effectively in English, verbally and in writing. Knowledge of Environment for Scheduling Personnel (ESP), SAP or other service-based staff scheduling systems required. Physical Requirements Use of VDT. Work under stressful conditions in a high volume, high traffic environment. We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today. Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification. This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment. Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE. Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted. We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process. Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

What you’ll do

The incumbent is responsible for maintaining adequate staffing levels and payroll processes using ESP/SAP systems. They also provide clerical support, generate reports, and coordinate staff rotations and shift coverage.

Requirements

Candidates must have a high school education and a recognized secretarial training program or equivalent experience. One year of previous staff scheduling experience and proficiency in Microsoft Office and scheduling software are required.

Listed skills

• SAP · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• interpersonal skills · Preferred
• Communication Skills · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Staff scheduling
• Payroll processing
• ESP
• SAP
• Clerical support
• Data integrity
• Microsoft Office
• Word
• Excel
• Access
• Typing
• Medical terminology
• Interpersonal skills
• Communication skills
• Conflict resolution
• Employment Equity
• Payroll Processing
• Payroll Systems
• Payroll Policies and Processes
• Planning
• Microsoft Access
• Microsoft Word
• Microsoft Excel
• Spreadsheets
• Clerical Works
• Communication
• Data Integrity
• Word Processing
• English Language
• Health Sciences
• Medical Terminology
• SAP Applications
• Workplace Diversity
• Scheduling

Job areas

• Healthcare
• Administrative
• Human Resources
• Staff Scheduler
• Scheduler / Operations Coordinator
• Stock Clerks
• Production, Planning, and Expediting Clerks

More jobs from Winnipeg Regional Health Authority (WRHA)