CLASS II CLERK - MGEU - TERM ASAP - JUNE 30/27

Job summary

Provides comprehensive clerical and secretarial support to school administrators, including managing correspondence, student records, and databases. Acts as the primary point of contact for visitors, parents, and staff while maintaining the school's webpage and equipment inventory.

Job details

This is a full-time, 10-month term position in a Middle Years/High School (Grades 7-12). Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public. Duties and responsibilities may include but are not limited to:  Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;  Maintains databases and spreadsheets;  Maintain school webpage;  Manages printing report cards;  Maintains and manages Mayet and school wide equipment and material inventory software;  Answers telephone, redirect calls, and/or take messages and answers general inquires;  Greets and screens visitors and appointments;  Monitors PA system;  Safe Arrival system;  Provide library support;  Responsible for student registrations and maintaining student records including timetables;  Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;  Contacts parents, volunteers, community members, and organizations when necessary and appropriate; Qualifications  Other duties as required.  Completion of secondary education with 1- 2 years of office experience and relevant coursework/training  Proficient in Microsoft Office Word and Excel at an intermediate level  Accurate keyboarding of at least 40 words per minute  Demonstrated experience with division software  Ability to prioritize a large workload and independently complete a variety of secretarial duties;  Ability to work in a fast paced environment and work effectively under pressure to meet deadlines;  Demonstrated problem-solving skills;  Demonstrated ability to effectively contribute to a team environment; and  Ability to maintain a high level of confidentiality  Dedication to anti-racism, equity, and diversity  Proven commitment to Truth and Reconciliation  Proven ability to build collaborated cultures founded on integrity and collective purpose Applicants who are shortlisted will be invited to complete testing in keyboarding. Microsoft Word and Excel How To Apply Click the button "Apply Online" and log into your account. First time users will be required to create a profile to apply. We thank all interested individuals, however only those selected for an interview will be contacted. Employment is subject to a clear Child Abuse Registry check and Police Information Check Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. In support of achieving a diversified workforce, preference will be given to qualified candidates self-identifying as belonging to one of the Employment Equity groups. About Winnipeg School Division WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 8 3 locations including 7 8 schools, two administrative buildings, a training centre , a facilities maintenance office, and a school bus depot. At WSD, every employee plays a vital role in helping students thrive. Together, we are guided by a shared purpose of creating learning environments rooted in equity, inclusion, and belonging. Serving nearly 32,000 students from diverse communities across Winnipeg, WSD is driven by the values of j oy, l ove, and r igour .

What you’ll do

Provides comprehensive clerical and secretarial support to school administrators, including managing correspondence, student records, and databases. Acts as the primary point of contact for visitors, parents, and staff while maintaining the school's webpage and equipment inventory.

Requirements

Requires completion of secondary education with 1-2 years of office experience and intermediate proficiency in Microsoft Office. Candidates must demonstrate accurate keyboarding skills (40+ wpm) and a commitment to equity, diversity, and confidentiality.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Clerical Support
• Microsoft Word
• Microsoft Excel
• Keyboarding
• Database Management
• Student Records Management
• Problem Solving
• Interpersonal Skills
• Organizational Skills
• Confidentiality
• Time Management
• Proofreading

Job areas

• Administrative
• Education
• Government & Public Sector