Recruitment Assistant – Short-Term Contract (US recruitment experience is required)

Job summary

The Recruitment Assistant will source, screen, and interview candidates to build a qualified pipeline for various open roles. They will also manage job postings, coordinate interviews, and maintain accurate records of candidate progress.

Job details

Recruitment Assistant – Short-Term Contract (US recruitment experience is required) Application Deadline: 24 October 2026 Department: Operations Employment Type: Full Time Location: Toronto Compensation: $5.00 - $6.00 / hour Description This is initially a month-to-month contract for 1–3 months, depending on the company’s hiring needs and progress in filling the current openings. While the initial engagement is temporary, there may be an opportunity for a longer-term position for a candidate who demonstrates exceptional performance and becomes a strong fit for the team. JOB DESCRIPTION: Source qualified candidates through Indeed and various online job boards and recruitment platforms. Search for candidates based on the requirements and qualifications provided by the client. Review candidate profiles, resumes, and applications to identify potential matches. Build and maintain a pipeline of qualified candidates for current openings. Proactively identify candidates rather than relying solely on incoming applications. Conduct initial screening of applicants based on job requirements and client criteria. Review resumes and candidate backgrounds for relevant experience and qualifications. Conduct preliminary phone or video interviews when required. Ask appropriate screening questions and document candidate responses. Identify qualified candidates for the client’s review and next stage of the hiring process. Work directly with the client to understand hiring priorities, role requirements, and candidate preferences. Coordinate interviews between qualified candidates and the client. Follow up with candidates regarding interview schedules, availability, and next steps. Maintain accurate records of candidate status throughout the recruitment process. Keep the client updated on sourcing activity, candidate pipeline, and recruitment progress. Manage and monitor job postings across Indeed and other applicable recruitment platforms. Review incoming applications and organize candidates according to the appropriate role or hiring stage. Assist with updating job postings and sourcing strategies as needed. Utilize different search methods and recruitment platforms to expand the candidate pool when necessary. Maintain organized candidate records, resumes, screening notes, and interview schedules. Track candidate progress from initial sourcing through interview and hiring. Prepare recruitment reports or updates as requested. Perform other recruitment-related administrative tasks to support the client's hiring efforts. Hard Requirements: Previous experience in recruiting, talent acquisition, recruitment coordination, or sourcing. Hands-on experience sourcing candidates through Indeed and/or other online job platforms. Experience reviewing resumes and screening candidates. Strong written and verbal English communication skills. Strong organizational and time-management skills. Ability to manage multiple open positions and candidate pipelines simultaneously. Comfortable communicating directly with clients or hiring managers. Strong attention to detail and accurate record-keeping. Proactive approach to candidate sourcing and follow-up. Ability to work independently and meet recruitment targets and deadlines. Schedule: HOURS/WEEK: 40 Hours/Week Monday-Friday 9:00AM-6:00PM EST Offer and Benefits: Weeks 1–8: $5 USD/hour Weeks 9 onwards: $6 USD/hour

What you’ll do

The Recruitment Assistant will source, screen, and interview candidates to build a qualified pipeline for various open roles. They will also manage job postings, coordinate interviews, and maintain accurate records of candidate progress.

Requirements

Candidates must have previous experience in recruitment, talent acquisition, or sourcing, specifically with online platforms like Indeed. Strong English communication, organizational skills, and the ability to work independently are essential.

Listed skills

• Recruitment · Preferred
• Time management · Preferred
• Communication · Preferred
• record keeping · Preferred
• Attention to detail · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Recruitment
• Talent Acquisition
• Sourcing
• Indeed
• Resume Screening
• Candidate Pipeline Management
• Interview Coordination
• Time Management
• Communication
• Record Keeping
• Attention To Detail
• Administrative Support
• Pipelines
• Talent Management
• Talent Recruitment
• Talent Sourcing
• Administrative Functions
• English Language
• Operations
• Coordinating
• Detail Oriented

Job areas

• Human Resources
• Administrative
• Recruitment Assistant
• Recruiting Assistant
• Personnel and Careers Professionals
• Human Resources Specialists

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