Legal Assistant

Job summary

Provide administrative support to partners and associates by managing calendars, coordinating meetings, processing expenses, and assisting with billing and invoicing. Draft, proofread, and organize legal documents, maintain reports and databases, and improve administrative procedures.

Job details

Job Title: Legal Assistant Job Type: Permanent Work Model: In-Office Location: 181 University Avenue, Suite 2200, Toronto, ON M5H 3M7 Job Description We seek a highly organized and detail-oriented Legal Assistant with a minimum 4 years experience to join our dynamic legal team. In this role, you will provide comprehensive administrative support to our partners and associates assisting, manage calendars, coordinating schedules, producing invoicing, maintaining legal documents, and ensuring a smooth office operations. If you are a motivated individual with a strong administrative background in the legal field, we encourage you to apply! Key Job Responsibilities Calendar Management: Schedule and coordinate meetings, appointments, and other time-sensitive tasks for partners and associates. Meeting Support: Prepare agendas, materials, and take minutes for meetings as needed. Expense Management: Process and track expenses, gather and file receipts, and prepare detailed expense reports. Invoicing and Billing: Assist with billing processes, ensure accuracy in legal invoicing, and manage the invoicing workflow. Document Management: Draft, proofread, and file legal documents; ensuring all materials are organized and up-to-date. Reporting & Database Management: Create regular reports, update internal databases, and ensure information is accurate and accessible. Administrative Procedures: Establish, streamline, and continuously improve administrative processes for increased efficiency. Qualifications The ideal candidate will bring the following experience and skills: Experience: Proven experience as a legal assistant, legal secretary, or administrative assistant in a law firm or legal setting (Minimum of 4 years). Legal Software: Proficiency with legal accounting software (e.g., Soluno) is highly preferred. Organization & Time Management: Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively. Communication: Strong written and verbal communication skills, with the ability to interact professionally with clients, colleagues, and external partners. Technology: Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) and comfortable using office technology. Adaptability: Ability to work independently and as part of a collaborative team. Pressure Management: Capable of handling tight deadlines and maintaining attention to detail under pressure. Why Join Us? This is an excellent opportunity for someone looking to further their career in a legal administrative role. We offer a supportive work environment, competitive salary and benefits and opportunities for growth within the firm. If you are a proactive, detail-driven individual passionate about supporting legal teams, we would love to hear from you. How to Apply If you are ready to take the next step in your legal career, please submit your resume and cover letter for consideration to lyognauth@wrayjames.com. We look forward to hearing from you

What you’ll do

Provide administrative support to partners and associates by managing calendars, coordinating meetings, processing expenses, and assisting with billing and invoicing. Draft, proofread, and organize legal documents, maintain reports and databases, and improve administrative procedures.

Requirements

At least four years of experience as a legal assistant, legal secretary, or administrative assistant in a law firm or legal setting is required. Candidates should be proficient with Microsoft Office, with legal accounting software such as Soluno highly preferred, and demonstrate strong organizational, communication, time-management, and detail-oriented skills.

Benefits

• Competitive Salary
• Benefits
• Growth Opportunities

Listed skills

• Reporting · Preferred
• Organization · Preferred
• Time management · Preferred
• written communication · Preferred
• Microsoft Office · Preferred
• Attention to detail · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Coordination
• Expense Management
• Invoicing and Billing
• Legal Document Drafting
• Proofreading
• Document Management
• Reporting
• Database Management
• Administrative Process Improvement
• Organization
• Time Management
• Written Communication
• Verbal Communication
• Microsoft Office
• Attention to Detail

Job areas

• Legal
• Administrative
• Finance & Accounting