Executive Assistant to the Founder and Executive Director (Honorarium Provided) (Remote)

About the job Volunteer Opportunity- Executive Assistant to the Founder & Executive Director (Honorarium Provided) (Remote) Organization: X Helping Hands Association Location: Remote (applicants must be physically present in Canada; applications welcome from anywhere in the country; residing in Nova Scotia would be an asset) Duration: 6 months (Volunteer Position with an honorarium paid at the end of the term) Start Date: September 1, 2026 Application Deadline: August 13, 2026, 7pm EST About X Helping Hands Association X Helping Hands Association is a federally incorporated nonprofit organization rooted in Antigonish, Nova Scotia since 2022, and now active across the province. We support newcomers, racialized individuals, and diverse community members through storytelling, free skill-sharing, community engagement, and leadership opportunities. Our mission is to build more welcoming, inclusive, and connected communities by creating spaces where people can learn from one another and make meaningful connections. About the Opportunity We're looking for one reliable and detail-oriented Executive Assistant to support the Founder & Executive Director. This role is ideal for a university or college student looking to gain hands-on experience in nonprofit leadership and administration. You'll work closely with the Executive Director, helping manage day-to-day communications, meetings, and follow-ups so that important tasks and decisions stay on track and move forward smoothly. Executive Assistant to the Founder & Executive Director Time commitment: Approx. 4–5 hours per week Responsibilities Include Attending select meetings and taking notes, including action items and points for follow-up Drafting and sending emails on behalf of the Executive Director, as directed Assisting with scheduling and booking appointments Conveying updates, decisions, or instructions from the Executive Director to other departments/teams when she is unavailable Helping track outstanding tasks and following up with relevant people Maintaining confidentiality on all internal and organizational matters Supporting general administrative needs as they arise We're Looking For Someone Who Has basic organizational or administrative experience (university/college-level experience is sufficient- we're happy to train the right person) Is highly reliable, punctual, and detail-oriented Can maintain strict confidentiality regarding internal discussions and decisions Has strong written communication skills for professional email correspondence Is comfortable taking initiative and following up independently Is passionate about community engagement and nonprofit work What You'll Gain Direct mentorship from the Founder & Executive Director Leadership and administrative experience within a growing nonprofit Professional reference Certificate of completion Volunteer hours Networking opportunities Free admission to X Helping Hands events (with meals, travel, accommodation, and event activities covered where applicable) Recognition on our social media Honorarium upon successful completion Equity and Inclusion X Helping Hands is committed to creating an inclusive and welcoming environment for everyone. We strongly encourage applications from newcomers, immigrants, international students, racialized individuals, Indigenous peoples, persons with disabilities, members of 2SLGBTQIA+ communities, and other equity-deserving groups. However, this opportunity is open to everyone interested in making a positive impact. How to Apply Please do not send a résumé. Instead, send us a short cover letter (approximately one page) telling us: Why you're interested in this role Any relevant organizational or administrative experience What you hope to contribute to X Helping Hands Email your cover letter to: [email protected] Learn More Website: https://www.xhelpinghands.com Instagram: @xhelpinghandscanada Facebook: X Helping Hands Canada Thank you for your interest. We look forward to connecting with you.

Provide administrative support to the Founder and Executive Director by managing communications, scheduling, and meeting documentation. Ensure organizational tasks stay on track by following up with relevant teams and maintaining strict confidentiality.

Seeking a reliable individual with basic organizational or administrative experience, ideally a university or college student. Must possess strong written communication skills and a passion for nonprofit work and community engagement.

• Direct Mentorship • Professional Reference • Certificate Of Completion • Volunteer Hours • Networking Opportunities • Free Admission To Events • Travel And Accommodation Coverage For Events • Social Media Recognition • Honorarium

• OrganizationPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Meeting Minutes
• Email Correspondence
• Scheduling
• Task Tracking
• Confidentiality
• Written Communication
• Initiative
• Community Engagement
• Organization

• Administrative
• Social Services
• Management & Leadership

Minimum education

Bachelor’s degree

Minimum experience

0+ years

Apply by

Sep 10, 2026

Posting language

English

Working hours

5 hours per week

Location requirements

Country, Toronto, Ontario, Canada

Seniority

Mid-Senior level

Application method

Direct apply is available