Benefits & Payroll Coordinator

Job summary

The Benefits & Payroll Coordinator is responsible for the accurate and timely processing of payroll across multiple entities and the administration of employee benefits programs. This role serves as a primary point of contact for employees regarding pay and benefits inquiries while ensuring compliance with relevant legislation.

Job details

About York At York, we are bold, fast, and relentlessly focused on what matters: our clients. While others get lost in bureaucracy and outdated thinking, we cut through the noise. We challenge the status quo, move with urgency, and make decisions that serve our clients, not just our bottom line. We take full ownership, work together to solve complicated problems, and execute—no excuses, no shortcuts. This is not the place for complacency. Our team thrives in a high-performance, no-BS environment— we are a group of high performers who think critically, move fast, and follow through. The success of our business depends on the willingness of our team to ditch antiquated ways of operating and adapt new methods for achieving excellent results. This is how we work. This is how we win. Reports to: Director, People & Culture Position Summary The Benefits & Payroll Coordinator is responsible for the accurate and timely processing of payroll and the administration of employee benefits programs, while serving as a trusted point of contact for employees with pay and benefits questions. As the role is responsible for multiple entities, this individual must be highly organized and detail oriented. As part of York Realty’s Shared Services model, the Benefits & Payroll Coordinator may be required to support payroll and benefits across other companies as part of “the Group.” As such, a client-centered approach will be critical to this role. Key Responsibilities Payroll Process payroll for multiple entities, ensuring accuracy and on-time delivery Enter and maintain employee pay data, including but not limited to new hires, terminations, salary changes, commissions, bonuses, and deductions Reconcile payroll registers, general ledger entries, and CRA remittances, and resolve discrepancies in a timely manner Prepare and remit statutory deductions (CPP, EI, income tax) and support year-end reporting, including T4s and ROEs Serve as point of contact for Payroll matters Benefits Administration Administer group benefits programs, including enrolments, changes, terminations, and life events Reconcile monthly benefits invoices and liaise with the benefits provider(s) and appropriate parties to resolve issues Respond to employee questions on benefits, and leaves with clarity and professionalism, escalating to the Director, People & Culture as needed Maintain accurate payroll and benefits records in Payworks, BambooHR, and other relevant systems Support compliance with Alberta employment standards and federal payroll legislation Maintain effective and ongoing communication with People & Culture and relevant team members to relay changes of information, ask for support, etc. Other duties as assigned What you bring to York Post-secondary education in Human Resources, Payroll, Accounting, or a related field preferred 3–5 years of experience in payroll and/or benefits administration Payroll Compliance Practitioner (PCP) designation, or working towards it, considered an asset Experience processing multi-entity payroll Experience using Payworks preferred; experience with BambooHR an asset Working knowledge of Canadian payroll legislation and Alberta employment standards Proficient in Microsoft Office Suite, with intermediate Excel skills Familiarity with Service Canada SUB Plans/Top-up programs Demonstrated ability to handle confidential matters and information with care Sense of urgency and able to manage multiple priorities simultaneously and meet payroll deadlines High degree of accuracy with attention to detail Strong interpersonal, communication, and organizational skills Ability to work collaboratively and independently with a positive attitude Demonstrated alignment with York’s company values Customer service approach while interacting with employees and York Partners Core Competencies Attention to Detail Confidentiality & Integrity Time Management & Organization Communication Problem-Solving Skills

What you’ll do

The Benefits & Payroll Coordinator is responsible for the accurate and timely processing of payroll across multiple entities and the administration of employee benefits programs. This role serves as a primary point of contact for employees regarding pay and benefits inquiries while ensuring compliance with relevant legislation.

Requirements

Candidates should possess 3–5 years of experience in payroll and/or benefits administration and hold or be working towards a Payroll Compliance Practitioner (PCP) designation. Proficiency in Microsoft Office, specifically Excel, and experience with payroll software like Payworks are highly preferred.

Benefits

• Group benefits programs

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Benefits administration
• Multi-entity payroll
• Payworks
• BambooHR
• Canadian payroll legislation
• Alberta employment standards
• Microsoft Office Suite
• Excel
• Service Canada SUB Plans
• Confidentiality
• Time management
• Communication
• Problem-solving
• Attention to detail
• Customer service
• Canadian Payroll
• Payroll Processing
• Professionalism
• Organizational Skills
• Payroll Compliance Practitioner
• Follow Through
• Positivity
• Accounting
• Benefits Administration
• Customer Service
• Critical Thinking
• Income Tax
• General Ledger
• Interpersonal Communications
• Invoicing
• Problem Solving
• Legislation
• Microsoft Office
• Remittance
• Time Management
• Detail Oriented

Job areas

• Human Resources
• Finance & Accounting
• Administrative
• Payroll and Benefits Coordinator
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks

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