Office Coordinator

Job summary

The Office Coordinator will manage front-desk operations, greet visitors, and support day-to-day facilities tasks. They will also assist with new employee onboarding, office supply management, and cross-functional support for the Order Fulfillment team.

Job details

Zaber is looking for a welcoming and hands-on Office Coordinator to join our Facilities and Office Management Team. You’ll greet visitors, welcome new employees, and keep our buildings running smoothly. The Facilities and Office Management team is responsible for supporting the day-to-day operations of around 200 people. You’ll work closely with the Office Manager, playing an active role in shaping our work culture and representing Zaber to everyone who comes through our doors. Many of your tasks will be performed cross-functionally, assisting the Facilities side of your team through our ticket system. Zaber is an employee-owned company that designs and manufactures precision motion control devices, enabling our customers to advance science and technology. You’ll play a key role in making it possible for our teams to do their best work. As an Office Coordinator you will: Greet visitors, answer and redirect calls, and create a welcoming front-desk experience. Keep our kitchens, office supplies, and snack station organized and well stocked. Create and maintain clear documentation for facilities and office procedures. Set up new employees and orient them to our office systems. Assist our Order Fulfillment Team with customer orders. Assist with company events, team moves, and day-to-day office operations. You’re the ideal Office Coordinator if you: Are organized and able to keep track of and complete multiple tasks, even when interrupted. Have a firm, welcoming, and professional manner, both in person and on the phone. Have strong written and verbal communication skills. Are good at noticing gaps and suggesting ways to fill them. Are willing to learn new skills to make improvements and solve problems. Have experience drafting emails and creating spreadsheets. Familiarity with G-suite is a plus. Office Coordinator Role Details: The starting wage for the role ranges from $22 - $31/hour depending on experience. Type: Full-time, Permanent Hours: 9am - 5pm on site, Monday to Friday NOC: TEER 3 Selected Benefits: PHSP (health, dental & vision), Stock Options & Employee Stock Purchase Plan,, Paid Time Off, Casual Dress, Commuter Benefits, EAP Team: Facilities and Office Management Team To learn more about our company culture and benefits, visit our careers page: https://www.zaber.com/careers.

What you’ll do

The Office Coordinator will manage front-desk operations, greet visitors, and support day-to-day facilities tasks. They will also assist with new employee onboarding, office supply management, and cross-functional support for the Order Fulfillment team.

Requirements

The ideal candidate is organized, professional, and possesses strong written and verbal communication skills. Proficiency in drafting emails, creating spreadsheets, and familiarity with G-suite are required.

Benefits

• Health insurance • Dental insurance • Vision insurance • Stock options • Employee stock purchase plan • Paid time off • Casual dress • Commuter benefits • Employee assistance program

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Google Workspace · Preferred
• Documentation · Preferred
• Communication · Preferred
• Office Administration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Front desk management
• Customer service
• Organization
• Communication
• Documentation
• G-suite
• Spreadsheets
• Email drafting
• Problem solving
• Facilities support
• Event coordination
• Operations
• Professionalism
• Office Supply Management
• Google Workspace
• Willingness To Learn
• Office Management
• Time Off Management
• Verbal Communication Skills
• Employee Assistance Programs
• Order Fulfillment Management
• Office Procedures
• Motion Control Systems

Job areas

• Administrative
• Customer Service & Support
• Manufacturing
• Office Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive