Office Administrative & Front Desk Coordinator

Job Summary As the first point of contact for our customers, you will play a key role in ensuring smooth day-to-day office operations. This position requires a detail-oriented and, customer-focused individual who can manage office administrative tasks while providing excellent front-desk support. Duties Greet visitors and answer phone calls in a professional and friendly manner. Respond to customer inquiries via phone and email, directing them to the appropriate team members. Schedule appointments and maintain the company’s calendar for installation and service. Assist with administrative tasks such as data entry, filing, document management, and appointment booking. Support the sales with follow-ups for pick-up, shipment, and installation. Maintain office supplies and ensure the workspace remains organized. Handle incoming and outgoing mail and deliveries. Maintain CRM and Excel sheets to keep track of the orders and appointments. Experience Previous experience in a front desk role is preferred, particularly with windows & doors manufacturing. Proficiency in data entry and familiarity with office procedures. Strong organizational skills with the ability to multitask effectively in a fast-paced setting. Excellent verbal communication skills and a friendly demeanour to ensure positive patient interactions. Proficiency in Microsoft Office (Word, Excel, Outlook). About Us Apollo Windows is a leading manufacturer of high-quality windows and door in Calgary. We take pride in delivering exceptional customer service, energy-efficient products, and expert installation. As we continue to grow, we’re looking for a reliable and organized individual to join our team. If you are passionate about providing outstanding service and have the necessary skills to thrive in this role, we encourage you to apply!

Act as the first point of contact by greeting visitors and managing phone and email inquiries. Handle administrative tasks including scheduling, data entry, and supporting sales follow-ups for installations.

Previous front desk experience is preferred, ideally within the windows and doors manufacturing industry. Proficiency in Microsoft Office and strong organizational skills are required to manage a fast-paced environment.

• Customer servicePreferred
• OrganizationPreferred
• Microsoft ExcelPreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Front Desk Support
• Office Administration
• Customer Service
• Data Entry
• Appointment Scheduling
• Calendar Management
• Document Management
• CRM Management
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Verbal Communication
• Multitasking
• Organization

• Administrative
• Customer Service & Support
• Manufacturing
• Construction

Minimum experience

0+ years

Apply by

Sep 24, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level