personal assistant - office

Overview Languages English Education Secondary (high) school graduation certificate or equivalent experience Experience 2 years to less than 3 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Coordinate the flow of information within the team Open and distribute mail and other materials Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Liaise with management, union officials and HR consultants Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Maintain and manage digital database Experience and specialization Computer and technology knowledge MS Excel MS PowerPoint MS Word SharePoint MS Office Google Drive Additional information Security and safety Criminal record check Child welfare check Vulnerable sector check Transportation/travel information Own vehicle Willing to travel Willing to travel regularly Valid driver's licence Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large caseload Large workload Work with minimal supervision Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Team player Accurate Client focus Reliability Time management Adaptability Accountability Dependability Due diligence Quick learner Benefits Health benefits Dental plan Disability benefits Health care plan Paramedical services coverage Vision care benefits Financial benefits Group insurance benefits Other Benefits Free parking available Paid time off (volunteering or personal days) Team building opportunities Parking available Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for persons with disabilities Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Supports newcomers and/or refugees with foreign credential recognition Support for youths Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Support for Indigenous people Participates in a government or community program or initiative that supports Indigenous people Offers mentorship, coaching and/or networking opportunities for Indigenous workers Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Facilitates access to Elders who can offer support and guidance to Indigenous workers Support for mature workers Applies hiring policies that discourage age discrimination Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.) Supports for visible minorities Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

The role involves coordinating office operations, managing schedules, and handling communications such as emails and phone calls. Key tasks include arranging seminars, preparing meeting minutes, and maintaining digital databases and office inventory.

Candidates must have a high school diploma and between 2 to 3 years of relevant experience. A valid driver's license and the ability to pass criminal record and vulnerable sector checks are required.

• Health Benefits • Dental Plan • Disability Benefits • Health Care Plan • Paramedical Services Coverage • Vision Care Benefits • Group Insurance Benefits • Free Parking • Paid Time Off • Team Building Opportunities

• Time managementPreferred
• Customer servicePreferred
• SharePointPreferred
• MS-OfficePreferred
• Office AdministrationPreferred
• MultitaskingPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• MS Excel
• MS PowerPoint
• MS Word
• SharePoint
• MS Office
• Google Drive
• Data Entry
• Customer Service
• Calendar Management
• Meeting Minutes
• Travel Coordination
• Office Administration
• Proofreading
• Database Management
• Time Management
• Multitasking

• Administrative
• Consulting
• Customer Service & Support

Minimum education

High school

Minimum experience

2+ years

Apply by

Oct 9, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level