Personal Assistant - Office

Job summary

Coordinate team information, handle correspondence and inquiries, schedule appointments, and prepare meeting minutes and documents. Maintain office supplies and data, arrange travel, welcome visitors, and provide customer service.

Job details

Overview Languages English Education Secondary (high) school graduation certificate or equivalent experience Experience 2 years to less than 3 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Coordinate the flow of information within the team Open and distribute mail and other materials Record and prepare minutes of meetings, seminars and conferences Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for persons with disabilities Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.) Supports newcomers and/or refugees with foreign credential recognition Support for youths Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Support for Indigenous people Participates in a government or community program or initiative that supports Indigenous people Offers mentorship, coaching and/or networking opportunities for Indigenous workers Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Facilitates access to Elders who can offer support and guidance to Indigenous workers Support for mature workers Applies hiring policies that discourage age discrimination Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.) Supports for visible minorities Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)

What you’ll do

Coordinate team information, handle correspondence and inquiries, schedule appointments, and prepare meeting minutes and documents. Maintain office supplies and data, arrange travel, welcome visitors, and provide customer service.

Requirements

Requires a secondary school graduation certificate or equivalent experience and 2 to less than 3 years of experience. English is the stated language requirement.

Listed skills

• Customer service · Preferred
• Appointment Scheduling · Preferred
• telephone communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Information Coordination
• Mail Handling
• Meeting Minutes
• Appointment Scheduling
• Telephone Communication
• Email Communication
• Data Compilation
• Office Supply Inventory
• Travel Arrangements
• Reception
• Typing and Proofreading
• Data Entry
• Customer Service

Job areas

• Administrative
• Customer Service & Support

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