Personal Assistant

Job summary

Provide senior leadership with personal, family, household, and executive coordination, including scheduling, appointments, errands, transportation, travel, and event support. Coordinate closely with the Executive Assistant and other support personnel, communicate updates and urgent changes, and handle sensitive information securely and confidentially.

Job details

Location: Winnipeg, Manitoba (On-Site with Regular Travel) Employment Type: Full-Time Reports To: Senior Leadership – AIMA (Catherine Li) Compensation: Based on experience and qualifications Overtime Status: Non-management role; overtime eligibility governed by Manitoba Employment Standards About AIMA Accurate Indigenous Management & Advisors (AIMA) is a 100% Indigenous-owned consulting firm supporting First Nations communities and Indigenous-led organizations through financial administration, governance support, project management, and community-centered initiatives. AIMA also supports and operates affiliated business ventures, including Shelly’s Indigenous Bistro and other current or future initiatives led by senior leadership. This role operates within a high-trust, confidential, and multi-entity environment. Position Summary The Personal Assistant provides direct support to senior leadership with personal logistics, scheduling, family coordination, transportation support, errands, and administrative activities. This role requires strong organizational skills, professional judgment, discretion, and the ability to manage changing priorities in a fast-paced and highly confidential environment. The Personal Assistant works closely with the Executive Assistant and other designated support personnel to ensure continuity, coordination, and support across business, family, travel, and personal commitments. Scope of Role Acts on direct instruction from senior leadership Works collaboratively with the Executive Assistant and designated support personnel Supports family, personal, logistical, and executive coordination needs Handles highly sensitive and confidential information with professionalism Supports execution of priorities but does not make independent operational decisions Key Responsibilities Executive Coordination & Communication Maintain regular communication with the Executive Assistant regarding schedules, appointments, travel, family commitments, errands, and priorities Ensure tasks, bookings, appointments, and follow-ups are coordinated and not duplicated Escalate scheduling conflicts, urgent matters, or changes in priorities promptly Provide updates regarding completed tasks, outstanding items, and issues requiring attention Work collaboratively with the Executive Assistant and other support personnel to maintain continuity and organization Personal & Household Coordination Coordinate appointments, schedules, and personal commitments Assist with household organization and logistical planning Coordinate service providers, deliveries, maintenance appointments, and third-party arrangements Assist with time-sensitive personal tasks and errands Support planning and preparation for travel, events, and personal commitments Family & Child Support Assist with family scheduling and activity coordination Support transportation and logistics related to children's activities, appointments, and commitments Coordinate communication related to family schedules and commitments Logistics, Errands & Operational Support Complete time-sensitive errands and logistical tasks as assigned Coordinate deliveries, purchases, returns, supplies, and equipment Support vehicle-related logistics, including pickups and drop-offs Assist with travel arrangements, accommodations, and itineraries Provide support during travel periods, special events, and assigned activities as required Confidential & Sensitive Information Handling Handle confidential personal, family, business, financial, governance, and operational information Maintain strict confidentiality and privacy at all times Ensure documents, records, and communications are handled securely Exercise professional judgment in all interactions Qualifications & Experience Demonstrated reliability, punctuality, and professionalism Strong organizational and time-management skills Ability to manage multiple priorities in a fast-paced environment High level of discretion, judgment, and integrity Strong written and verbal communication skills Valid driver's license and access to a reliable vehicle Ability to adapt to changing schedules and operational priorities Work Conditions Primarily daytime hours, with flexibility based on operational and travel needs Combination of office work, travel, errands, and off-site coordination Local travel throughout Winnipeg required Mandatory Conditions of Employment The Following Are Required Satisfactory Criminal Record Check Child Abuse Registry Check Valid driver's license and reliable vehicle Ability to maintain strict confidentiality regarding personal, family, business, financial, governance, and operational matters Ability to work collaboratively with the Executive Assistant and other designated support personnel Signing of Confidentiality & Non-Disclosure Agreement Compliance with all company policies and procedures A criminal record does not automatically disqualify a candidate. Assessments will be made in accordance with applicable legislation. How to Apply Please Submit Your Resume To Email: esabella@aimadvisors.ca Subject Line: Personal Assistant Application Employment Equity Statement AIMA is an Indigenous-owned organization committed to equity, diversity, and inclusion. Preference may be given to qualified Indigenous applicants.

What you’ll do

Provide senior leadership with personal, family, household, and executive coordination, including scheduling, appointments, errands, transportation, travel, and event support. Coordinate closely with the Executive Assistant and other support personnel, communicate updates and urgent changes, and handle sensitive information securely and confidentially.

Requirements

The role requires reliability, punctuality, professionalism, strong organizational and time-management abilities, discretion, sound judgment, communication skills, and adaptability to changing priorities. Candidates must have a valid driver's license and reliable vehicle, pass the required criminal record and child abuse registry checks, maintain strict confidentiality, and sign a confidentiality and non-disclosure agreement.

Listed skills

• Organization · Preferred
• Time management · Preferred
• written communication · Preferred
• scheduling · Preferred
• coordination · Preferred
• Prioritization · Preferred
• Logistics · Preferred
• Transportation Coordination · Preferred
• adaptability · Preferred
• Reliability · Preferred
• punctuality · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Time Management
• Discretion
• Professional Judgment
• Confidentiality
• Written Communication
• Verbal Communication
• Scheduling
• Coordination
• Prioritization
• Travel Planning
• Logistics
• Transportation Coordination
• Adaptability
• Reliability
• Punctuality

Job areas

• Administrative
• Management & Leadership
• Consulting
• Logistics
• Transportation

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