Account Administrator

Job summary

Process supplier invoices and employee expense claims, resolve routine discrepancies, respond to supplier and employee inquiries, and maintain supplier records. Support payment processing, reconciliations, month-end close, reporting, and compliance with internal controls and procedures.

Job details

Account Administrator Location: Calgary, AB Term: 1 Year Contract (with potential for extension) Schedule: Monday to Friday About the Role Reporting to the Team Lead, Accounts Payable, the Accounts Payable Administrator supports accurate and timely invoice and expense processing in a high-volume AP environment. This role is responsible for processing supplier invoices, supporting employee expense administration, resolving routine discrepancies, maintaining supplier records, and assisting with reconciliations and month-end activities. The successful candidate will be detail-oriented, customer-focused, and committed to maintaining financial accuracy and compliance with established controls and procedures. Responsibilities Process supplier invoices, including validation, coding, routing, matching, and posting. Perform 2-way and 3-way PO matching and resolve routine discrepancies related to pricing, quantities, receipts, coding, and approvals. Review and process employee expense claims in accordance with company policies and approval requirements. Respond to supplier and employee inquiries regarding invoices, expenses, and payments. Support supplier onboarding activities and vendor master data maintenance. Identify and investigate potential duplicate invoices and payments. Assist with payment processing and resolve routine payment-related issues. Monitor invoice queues, workflow items, aging reports, and outstanding approvals. Perform account reconciliations and investigate routine variances. Support month-end close activities, accrual preparation, and reporting requirements. Maintain accurate documentation and ensure compliance with internal controls, policies, and procedures. Escalate complex invoice, payment, supplier, tax, workflow, or system issues to senior team members as required. Qualifications Legally entitled to work in Canada. Minimum 2 years of Accounts Payable, accounting, finance, or related financial operations experience. Post-secondary education in Accounting, Finance, Business Administration, or a related discipline is considered an asset. Knowledge of invoice processing, purchase order matching, reconciliations, and financial controls. Experience with SAP, Concur, or similar ERP and expense management systems preferred. Experience working with automated invoice workflows and high transaction volumes. Strong attention to detail with the ability to identify and resolve discrepancies. Excellent organizational, time management, and customer service skills. Strong verbal and written communication skills. Ability to prioritize workload, work independently, and manage multiple deadlines in a fast-paced environment. Demonstrated problem-solving skills and the ability to recognize when issues require escalation.

What you’ll do

Process supplier invoices and employee expense claims, resolve routine discrepancies, respond to supplier and employee inquiries, and maintain supplier records. Support payment processing, reconciliations, month-end close, reporting, and compliance with internal controls and procedures.

Requirements

Requires at least two years of accounts payable, accounting, finance, or related financial operations experience, along with knowledge of invoice processing, purchase order matching, reconciliations, and financial controls. Post-secondary education in a related field is an asset; experience with SAP, Concur, or similar systems and high-volume automated workflows is preferred.

Listed skills

• Payment Processing · Preferred
• Month-End Close · Preferred
• Attention to detail · Preferred
• Customer service · Preferred
• Time management · Preferred
• Problem solving · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Purchase Order Matching
• Expense Administration
• Discrepancy Resolution
• Supplier Records Maintenance
• Vendor Onboarding
• Payment Processing
• Account Reconciliation
• Month-End Close
• Financial Controls
• Attention To Detail
• Customer Service
• Time Management
• Problem-Solving
• Communication

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support

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