Construction Office Assistant

Why Aerotek? Aerotek, a part of Allegis Group, is the #1 Staffing Agency in the United States. We are a privately held organization with over 250+ offices nationwide. We work with 95% of Fortune 500 companies and specialize in recruiting for industrial skillsets such as manufacturing/production, warehousing/logistics, construction, maintenance, aviation, and more. Working at Aerotek and why you will love it… At Aerotek, we prioritize inclusivity and foster a magnetic work environment that empowers our employees to achieve both personal and professional aspirations. By putting the people first, our corporate culture encourages employee engagement and enhances performance through comprehensive training and a positive culture. We promote exclusively from within. Job Summary: The Construction Office Administrative Associate is responsible for providing administrative and customer support services to the client and the Onsite Management team. The office associate is responsible for ensuring that the contract employees, the client, and the internal team receive superior administrative, accounting, human resource, and customer service support. Job Details: -Monday through Friday schedule -Shifts will be 8am - 5pm, however, will require flexibility to arrive as early as 6:30am on occasion -OT eligible position -CAD $24 - $26/hr per hour for regular time, plus a $4,000 annual bonus -Project Duration is 18 months -Data Center Site Environment Essential Functions: Provide excellent customer service to contractors, clients, and internal team. Follow Injury Reporting Protocol and maintain contact with the appropriate internal contact and the local medical facility that provides post-accident care. Assist in facilitating and maintaining the process for pre-employment screening to include drug screening. Assist in the facilitation of Random Drug Testing. Manage client specific reports on an as needed basis or as outlined by the SOW or Project Scope. Manage attendance tracking and preparing reports for client. Manage daily attendance tracking and report to client on missing contractors. Manage/review call out line messages and follow up with contractors via phone call Manage assignment and distribution of PPE. Manage time off request documents and coordinate approval with CEM and Delivery Manager. Manages current contractor roster. Maintain a professional work environment in alignment with current client and Aerotek culture. Req entry and delegation of req in Connected Pre-screening questions review and confirmation Badging requests Offboarding of contractors Support client as needed with the site orientation process Coordinate with site H&S to make sure that all required certifications and contractor documentation is received Minimum Education/Abilities/Skills: High School Diploma required 1+ years of experience in a customer service and/or office administration related work Previous experience supporting the Construction Industry is a plus Proficient with Microsoft Office, Excel

Provide administrative and customer support to contractors, clients, and the onsite management team. Manage daily attendance, PPE distribution, and pre-employment screening processes.

Requires a high school diploma and at least one year of experience in customer service or office administration. Proficiency in Microsoft Office and Excel is required, with construction industry experience preferred.

• Annual Bonus

• Customer servicePreferred
• Microsoft ExcelPreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Customer Service
• Office Administration
• Microsoft Office
• Microsoft Excel
• Attendance Tracking
• Reporting
• PPE Management
• Pre-employment Screening
• Onboarding
• Offboarding
• Data Entry
• Scheduling

• Administrative
• Construction
• Customer Service & Support
• Human Resources

Minimum education

High school

Minimum experience

1+ years

Apply by

Sep 18, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available