Scheduler - AgeCare Sandringham

Job summary

The Scheduler is responsible for managing daily shift bookings, attendance records, and staffing needs to ensure operational efficiency. This role also involves preparing assignment sheets and maintaining effective communication with management regarding unit staffing status.

Job details

About Us At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us. The Opportunity: The Scheduler is responsible for the booking of shifts, the effective day to day business operations, providing reports on an ad-hoc basis and as requested. This role will establish continuous, innovative improvement of current services in order to provide an enhanced customer service experience. What You Will Do: Provides solution focused assistance to site staff. Ensures all shifts are filled to meet business needs. Responsible for the management of “site workbook” of vacant shifts. Manages sick time, time & attendance records, filling up shifts, and scheduling. Prepares daily assignment sheets for the departments. Authorizes and affirms that overtime and agency use is minimal. Assures effective communication with management regarding unit staffing status and issues. Accurately inputs relief staff into shifts in Kronos. Enters accurate hours/pay codes are entered for relief staff. Liaison with Unit Clerks/Administrative staff. What You Will Need: High School Diploma or GED required. Diploma in office management or related field preferred. Minimum 2 years’ experience in same or similar role. Ability to operate related equipment i.e., word processing software and spreadsheet programs. Demonstrated proficiency in Microsoft Excel, Word, PowerPoint, and Outlook. Preference will be given to those who have experience in a unionized health care environment. Excellent verbal and written communication skills. Upholds in maintaining confidentiality. Demonstrated analytical and problem-solving skills. Work Location: AgeCare Sandringham Address: 1650 Fort Street Victoria, BC V8R 1H9 Employment Type: Regular Full-time FTE: 1.00 Wage Levelling Salary: $31.19 per hour

What you’ll do

The Scheduler is responsible for managing daily shift bookings, attendance records, and staffing needs to ensure operational efficiency. This role also involves preparing assignment sheets and maintaining effective communication with management regarding unit staffing status.

Requirements

Candidates must have a high school diploma or GED and at least 2 years of experience in a similar role. Proficiency in office software and experience in a unionized health care environment are preferred.

Listed skills

• Problem solving · Preferred
• Microsoft Excel · Preferred
• Shift Management · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• scheduling · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scheduling
• Shift management
• Kronos
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Data entry
• Communication
• Problem-solving
• Analytical skills
• Confidentiality
• Office management
• Business Operations
• Effective Communication
• UKG (Ultimate Kronos Group)
• Management
• Spreadsheets
• Customer Service
• Word Processing
• Innovation
• Problem Solving
• Long-Term Care
• Office Management
• Solutions Focused

Job areas

• Healthcare
• Administrative
• Human Resources
• Scheduler
• Scheduler / Operations Coordinator
• Stock Clerks
• Production, Planning, and Expediting Clerks

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