Administrative Assistant

Job summary

Provide administrative and operational support by coordinating schedules, meetings, travel, correspondence, records, and office resources. Support projects and events, process administrative financial documents, and respond professionally to stakeholder inquiries.

Job details

Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to their team. This role is ideal for someone who excels at coordinating schedules, managing documentation, supporting projects, and ensuring day-to-day business operations run smoothly. Key Responsibilities Provide administrative support to managers, teams, and stakeholders. Coordinate meetings, prepare agendas, take meeting notes, and distribute action items. Manage calendars, schedule appointments, and coordinate travel arrangements. Prepare correspondence, reports, presentations, and other business documents. Maintain records, databases, filing systems, and document repositories. Support project activities by tracking tasks, deadlines, and deliverables. Process invoices, expense reports, and other administrative financial documentation. Coordinate events, workshops, and team activities. Manage office supplies and ensure administrative resources are available. Respond to inquiries and provide professional customer service to internal and external stakeholders. Required Qualifications Minimum 1 year of experience in an administrative, office support, or coordinator role. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Bilingualism (English/French) Preferred Qualifications Experience with Microsoft Teams, SharePoint, or other collaboration platforms. Experience with CRM systems such as Microsoft Dynamics 365. Experience supporting projects, programs, or senior leadership teams. Familiarity with SAP or other enterprise business systems.

What you’ll do

Provide administrative and operational support by coordinating schedules, meetings, travel, correspondence, records, and office resources. Support projects and events, process administrative financial documents, and respond professionally to stakeholder inquiries.

Requirements

At least one year of experience in an administrative, office support, or coordinator role and proficiency with Microsoft Word, Excel, PowerPoint, and Outlook are required. English-French bilingualism is also listed as a required qualification; experience with collaboration platforms, CRM or enterprise systems, and project or leadership support is preferred.

Listed skills

• Project Coordination · Preferred
• Customer service · Preferred
• Microsoft Teams · Preferred
• Administrative Support · Preferred
• SharePoint · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Calendar Management
• Meeting Coordination
• Travel Coordination
• Business Writing
• Document Management
• Recordkeeping
• Project Coordination
• Task Tracking
• Invoice Processing
• Expense Reporting
• Event Coordination
• Customer Service
• Microsoft Office
• Microsoft Teams
• SharePoint

Job areas

• Administrative
• Government & Public Sector
• Customer Service & Support

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