Quotations Specialist

Job summary

The Quotations Specialist prepares accurate estimates and quotations while coordinating with technicians, sales, and customers to support the quote-to-order process. They are responsible for tracking opportunities, maintaining profitability, and building strong relationships with stakeholders to ensure effective service delivery.

Job details

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today! Job Summary: The Quotations Specialist works with technicians, sales, national accounts, and customers to prepare accurate quotations and estimates. This role supports the quote-to-order process, tracks opportunities, maintains profitability, and builds strong relationships with suppliers, customers, and technical teams to support service delivery and growth. Key Responsibilities: * Prepare, distribute, and follow up on accurate quotations in a timely manner, ensuring alignment with customer and contract requirements. * Review technician recommendations, scope requirements, labour, materials, and pricing to support profitable service work. * Maintain strong relationships with customers, suppliers, vendors, technicians, and internal departments to support service delivery. * Track quotation status, manage follow-ups, and support order entry, work order preparation, scheduling, reconciliation, and billing as required. * Assist with opportunity tracking, forecasting, process improvements, contract templates, and business development support when needed. * Maintain professionalism, confidentiality, safety standards, and compliance with company policies and procedures. * Perform other related duties as assigned and support corporate, departmental, and intercompany initiatives as required. Qualifications: * 2+ years of experience in quotations, estimating, service coordination, or a similar customer-facing role within the mechanical, electrical, HVAC, or technical trades industry. * Experience with RFP/RFQ processes, an asset * Strong knowledge of Microsoft Office applications, particularly MS Excel and PowerPoint * Excellent verbal and written communication skills in English; * Ability to communicate effectively across all levels of the organization; * Demonstrates a high degree of creativity, autonomy, flexibility, and attention to detail; * Able to work under pressure and adjust quickly to changing priorities; * Industry experience in technical trades, an asset. The salary range is $55,000 - $62,000 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others. This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible. Why work at GDI Ainsworth? GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following: Benefits: Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted. GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request. GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

What you’ll do

The Quotations Specialist prepares accurate estimates and quotations while coordinating with technicians, sales, and customers to support the quote-to-order process. They are responsible for tracking opportunities, maintaining profitability, and building strong relationships with stakeholders to ensure effective service delivery.

Requirements

Candidates must have at least 2 years of experience in quotations, estimating, or service coordination within the technical trades industry. Proficiency in Microsoft Office applications and strong verbal and written communication skills are required.

Benefits

• Comprehensive health benefits
• Dental benefits
• Medical benefits
• Wellness supports
• RSP matching
• Generous vacation
• Service milestones
• Peer recognition
• Employee discounts
• Incentives

Listed skills

• Customer service · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• scheduling · Preferred
• Billing · Preferred
• Forecasting · Preferred
• Business development · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Quotations
• Estimating
• Service coordination
• Customer service
• RFP/RFQ processes
• Microsoft Excel
• Microsoft PowerPoint
• Communication
• Technical trades
• Order entry
• Work order preparation
• Scheduling
• Reconciliation
• Billing
• Forecasting
• Business development
• Workplace Inclusivity
• Professionalism
• Order Entry
• Adaptability
• HVAC
• Business Development
• Confidentiality
• Creativity
• Discounts And Allowances
• English Language
• Sales
• Health Insurance
• Innovation
• Work Order
• Microsoft Office
• Milestones (Project Management)
• Order Processing
• Safety Standards
• Request For Proposal
• Team Oriented
• Process Improvement
• Templates
• Coordinating
• Detail Oriented

Job areas

• Sales
• Customer Service & Support
• Trades
• Construction
• Administrative
• Quotations Specialist
• Parts Specialist
• Shop Sales Assistants
• Parts Salespersons

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